Managing Active Job Postings in SmoothHiring

Once you've created and posted a job in SmoothHiring, you have a full suite of tools for managing, monitoring, and updating your job postings throughout their lifecycle. This guide covers everything you need to know about managing your jobs from active posting through expiration and reposting.

Navigating Your Jobs

Go to Jobs in the left sidebar to access your job management dashboard. Jobs are organized into tabs by status:

Each tab displays a count badge showing the number of jobs in that status.

Jobs List Views

SmoothHiring offers two ways to view your job listings:

• Table View — A compact, spreadsheet-style layout showing key columns: Title, Hiring Manager, City, State, Start Date, and Job ID. Columns can be sorted by clicking the header. The Title and Start Date columns support ascending/descending sorting.
• List View — A card-based layout with more visual detail for each job, including candidate counts and quick-action buttons.

Use the layout toggle in the toolbar to switch between views. You can also search for specific jobs using the search bar at the top.

Job Summary Panel

Click on any job row to expand the Job Summary Panel, which provides a comprehensive overview without leaving the jobs list. The summary panel includes several tabs:

Overview Tab

Displays at-a-glance information including:

• Job Code — The unique identifier for your posting
• Employer Name and Company
• Hiring Manager name
• Location details
• Total Applicants count
• Invite URL — A shareable link candidates can use to apply
• Applicant Distribution — A breakdown of candidates by fit type (Strong Fit, Good Fit, Fair Fit, Weak Fit, Distortion, Unavailable)

Performance Tab

Shows job posting performance metrics including visit counts, application rates, and candidate pipeline data.

Job Links Tab

Displays direct links to your job posting across all active job boards. The table shows each job board name alongside its live URL. Links are updated on a rolling basis after posting, and your jobs are distributed automatically and immediately.

Note: If links are still being generated, you'll see a message indicating that the team is updating your links. In the meantime, you can find your postings via a Google search.

Assessments Tab

Configure which behavioral and skills assessments are attached to this job and whether they should be automatically sent to applicants.

AI Auto-Stage Tab

Enable AI-powered automatic candidate staging. When enabled, the AI evaluates each new applicant against your job criteria and automatically moves them to the appropriate pipeline stage.

Fingerprint Profile Tab

View and manage the behavioral "fingerprint" profile associated with this job role. The fingerprint profile is used to assess candidate personality and behavioral fit.

Advanced Settings Tab

Access advanced configuration options:

• Scorecard Template — Assign an interview scorecard template to standardize candidate evaluations. Toggle whether scorecards are mandatory before advancing candidates.
• Publish to Careers Page — Control whether this job appears on your company's public careers page. Active jobs are automatically shown for 30 days, but you can keep them visible past expiration by enabling this setting.
• Auto Job Post — Automatically repost the job when it expires, ensuring continuous candidate flow. Configure carry-over settings and bundle selection. (See details below.)

Stage Timeline Tab

Visualize how candidates progress through your hiring stages for this specific job.

Job Actions

Every job has a set of available actions accessible via the three-dot menu (⋮) on each job row. Available actions vary by job status:

Actions for Active Jobs

Actions for Draft Jobs

Actions for Expired Jobs

Actions for Template Jobs

Auto Job Post

Auto Job Post automatically reposts your job when it expires, ensuring you never have a gap in your recruiting efforts. This feature is available for active jobs only.

Configuring Auto Job Post

1. Expand a job's summary panel and go to the Advanced Settings tab
2. Toggle Auto Job Post to enabled
3. Configure the settings:
   • Carry Over Applicants — Choose whether existing applicants transfer to the reposted job
   • Include Sponsored Postings — Whether to include paid/sponsored bundles in the automatic repost
   • Bundle Selection — Choose which posting bundles to use for the automatic repost
   • Notification Lead Days — How many days before expiration you'd like to be notified (default: 2 days)

Requirements

• A saved payment method must be on file for automatic billing
• Auto Job Post is only available for jobs in active status
• Draft, internal, and expired jobs cannot have Auto Job Post enabled

Repost Preview

The Advanced Settings tab shows a preview of what your automatic repost will include:

• Which bundles will be used
• The total charge amount
• Whether any inventory credits will be applied
• The estimated repost date

Publishing to Your Careers Page

Your careers page is a branded landing page where candidates can browse and apply to your open positions. Managing careers page visibility:

• Active jobs are automatically published to your careers page during their 30-day active period
• Use the Publish to Careers Page toggle in Advanced Settings or the job actions menu to manually control visibility
• Published jobs remain on your careers page even after the 30-day expiration, giving you extended visibility
• Unpublishing removes the job from the careers page but does not affect its status on external job boards

Job Lifecycle

Understanding the typical lifecycle of a job posting in SmoothHiring:

1. Draft — Job created but not yet completed or paid for
2. Active — Job is live, posted to job boards, accepting applications (30-day period)
3. Expired — The 30-day posting period has ended, or the job was manually stopped
4. Reposted — An expired job that has been renewed (either manually or via Auto Job Post)

Each stage transition may trigger notifications to the hiring manager and account administrators.

Bulk Operations

From the jobs list, you can perform operations across multiple jobs:

• Export your job listings as CSV or Excel files for external reporting
• Share your jobs list via email
• Search and filter to find specific jobs quickly

Related Pages

• Post a Job
• Optimize Job Posting
• Job Boards Distribution
• Social Media Postings
• Job Advertising Budgets