Zoom & Video Meetings

SmoothHiring supports video meeting integrations to make scheduling and conducting virtual interviews seamless. Connect your preferred video platform and automatically generate meeting links for interview events.

Supported Video Platforms

SmoothHiring supports multiple video meeting providers:

Google Meet

Google Meet is the recommended video solution for teams using Google Workspace.

Setup

1. Go to Settings → Account → Connected Apps.
2. Connect Google Calendar first (required for Meet).
3. Connect Google Meet.
4. Once both are connected, Google Meet links are automatically added to interview events created through SmoothHiring.

How It Works

• When you schedule an interview in SmoothHiring, a Google Calendar event is created.
• A Google Meet link is automatically attached to the event.
• Both the interviewer and candidate receive the Meet link in their calendar invitation.
• Click the link to join the video interview — no additional setup needed.

Microsoft Teams

Microsoft Teams is the recommended video solution for teams using Microsoft 365.

Setup

1. Go to Settings → Account → Connected Apps.
2. Connect Outlook Calendar first (required for Teams).
3. Connect Microsoft Teams.
4. Teams meeting links are automatically added to interview events.

How It Works

• Scheduling an interview in SmoothHiring creates an Outlook Calendar event.
• A Microsoft Teams meeting link is automatically attached.
• Participants can join from the Teams app, browser, or calendar invitation.

Zoom

Zoom integration allows you to schedule Zoom meetings directly from SmoothHiring.

Setup

1. Go to Settings → Account → Connected Apps.
2. Find the Zoom integration under the Video & e-sign section.
3. Click Connect and log in to your Zoom account.
4. Authorize SmoothHiring to schedule meetings on your behalf.

Scheduling Zoom Interviews

Once connected, Zoom is available as a meeting option when scheduling interviews:

1. Navigate to a candidate's profile.
2. Click Schedule Interview or use the interview scheduling feature.
3. Select Zoom as the meeting type.
4. Configure meeting details (date, time, duration, attendees).
5. A Zoom meeting link is generated and included in the calendar invitation.

Zoom Meeting Features

• Automatic link generation — Meeting links are created when interviews are scheduled
• Calendar sync — Zoom meetings appear in your connected calendar
• Candidate notifications — Candidates receive the Zoom link in their interview invitation email
• Meeting management — View and manage scheduled Zoom meetings from SmoothHiring

Scheduling Interviews

Regardless of your video platform, the interview scheduling flow in SmoothHiring follows these steps:

Creating an Interview

1. Navigate to the candidate's Applicant Profile.
2. Click Schedule Interview (or the interview action button).
3. The Interview Stepper Dialog guides you through:
   • Date and time — Select interview date and time slots
   • Duration — Set the interview length
   • Attendees — Add interviewers from your team
   • Meeting type — Choose Google Meet, Teams, Zoom, or in-person
   • Location — Set physical location (for in-person) or video link (for virtual)
   • Notes — Add interview notes or instructions
4. Click Schedule to create the interview.

Self-Scheduling

SmoothHiring supports Interview Self-Scheduling, allowing candidates to pick from available time slots:

1. When scheduling an interview, select the Self-Schedule option.
2. Provide multiple time slots for the candidate to choose from.
3. The candidate receives an email with available times.
4. They select their preferred slot, and the interview is confirmed.
5. Calendar events and video meeting links are automatically created.

Tip: Self-scheduling dramatically reduces back-and-forth scheduling emails. It's available on the Starter plan and above.

Managing Interviews

View and manage all interviews from the Interview Dashboard:

• Upcoming interviews — See all scheduled interviews
• Interview status — Track whether interviews are confirmed, pending, or completed
• Reschedule — Move interviews to a new date/time
• Cancel — Cancel interviews and notify participants
• Add attendees — Include additional team members

Interview Status Tracking

Best Practices for Video Interviews

• Test your setup before the interview — ensure camera, microphone, and internet connection work
• Send a reminder the day before the interview
• Use a professional background — virtual backgrounds or a clean, neutral space
• Have a backup plan — share a phone number in case of technical difficulties
• Record with permission — if recording, inform the candidate and get consent

Related Pages

• Integrations — Connect all your tools
• Email & Calendar Integration — Calendar sync details
• AI Interview Kit — Prepare interview questions
• Team Collaboration — Coordinate with your interview team