Employee compliance is the record of a required item for one person, such as a work authorization step or a training acknowledgement. Open Employee Compliance under Lifecycle & Compliance. The list title is Employee Compliances. Columns are Name and Status. Search reads Search.... Choose New Employee Compliance. An empty list is titled No employee compliances yet.
You can also open Compliance from Employee Lifecycle.
Record a compliance item
- Choose Employee. That field is required. Employee Name fills in and stays read-only.
- Enter Compliance Type. That field is required. Category stays read-only when it is already known.
- Set Status to Pending, In Progress, Complete, Expired, or Non-Compliant. A new record starts as Pending.
- Enter Completion Date, Expiry Date, and Next Renewal Date when they apply.
- Under Documentation, enter Document Reference Number. Verified By and Verified On record who checked it and when.
- For an I-9, use I-9 Form Details: Section 1 Complete (Employee), Section 2 Complete (Employer), Section 3 Complete (Reverification), List A Document, List B Document, and List C Document.
- Under EEO Information (Voluntary), record only what the employee chose to share. Race/Ethnicity, Gender, Veteran Status, and Disability Status each include Decline to Self-Identify.
- Add Notes, then choose Create Employee Compliance.
The confirmation is Employee Compliance created.
Mark it complete
Open the record, set Status to Complete, enter Completion Date, and Save. The confirmation is Changes saved. Use Expired or Non-Compliant when that is the true state, and set Next Renewal Date when the item has to be done again.
Submit files the record and says Submitted. Submit failed leaves it unsubmitted. After it is submitted, Cancel says Cancelled.
If Employee or Compliance Type is empty, the message names that field and nothing is created. Save with nothing new says No changes to save. A failed save says Save failed. Your edits are still here.