Approve an expense

Approve is for a claim that has already been submitted. It records the decision. It does not transfer money. Attendance and clocking do not approve an expense.

1. Open Expense Claim under Expense Claims and open the claim.
2. Confirm Status is Submitted, or Approval Status is Pending.
3. Check Sanctioned Amount on each row under Expenses. If that cell is empty, approval uses Amount.
4. Click Approve.

Click Reject when you are turning the claim down. After a claim is approved, click Mark Paid when the person has been reimbursed.

What you should see

Approve says “Expense claim approved,” and Status becomes Approved. Reject says “Expense claim rejected.” Mark Paid says “Expense claim marked paid,” and Status becomes Paid. Total Approved fills when you approve.

Approve and Reject show after the claim is submitted, and before it is approved, rejected, or paid. Mark Paid shows after approval, and before the claim is paid.

If something looks wrong

“Submit the expense claim before approving.” Click Submit on the saved claim, then click Approve.

“Expense claim is already approved.” Status is already Approved or Paid. Use Mark Paid only when it is approved and not yet paid.

“Approve the expense claim before marking paid.” Mark Paid is hidden until the claim is approved.

“Paid claims cannot be rejected.” A paid claim stays paid.

“Action failed” means the status did not change. Refresh the page and try the button that matches the status you see.