A salary slip is the pay record for one employee and one period. You create it from Generate Salary Slip. This list is where you review it, submit it, mark it paid, or cancel it.
Recording attendance or publishing a schedule does not add a row here.
Open the list
Open Payroll, then Salary Slip.
The list is titled Salary Slips. Columns are Employee, From, To, Net Pay, and Status. Search uses Search.... An empty list says to generate and review payslips for each pay run. New Salary Slip opens Generate Salary Slip.
The same slips appear on the employee record. Open the employee, then Connections, then Pay and expenses, then Pay slips. There is no add button there.
On a slip
The title is Salary Slip plus its number, with a status chip.
You should see:
- Employee, Salary Structure, and Status (Draft, Submitted, Paid, or Cancelled)
- Posting Date, Start Date, and End Date
- Gross Pay, Total Deduction, and Net Pay
- Earnings & Deductions, with a read-only Components table: Component, Type, and Amount
- A line for Payment days out of the working days in the period, then Gross, Deduction, and Net
The components table cannot be edited on the slip. To change amounts, cancel this slip, fix the salary structure or the attendance, and generate again.
A leave type with vacation pay can add a component named Vacation pay.
Move the status
Buttons depend on the status.
| Status | Buttons |
|---|---|
| Draft | Submit, Mark Paid, Cancel |
| Submitted | Mark Paid, Cancel |
| Paid | Cancel |
| Cancelled | none |
- Review the amounts while the slip is Draft.
- Click Submit. The notice says Submitted. The button shows Submitting… while it runs.
- When the payment has been made, click Mark Paid. The notice says Marked paid, and the status becomes Paid. This records the status. It does not transfer money.
- Click Cancel to set the status to Cancelled. The notice says Cancelled. The button shows Cancelling… while it runs. You can cancel a draft, a submitted slip, or a paid slip. You cannot cancel a slip that is already cancelled.
Mark Paid is also available on a draft if you are skipping submit.
What can go wrong
- Only draft salary slips can be submitted. The slip is already submitted, paid, or cancelled.
- Only submitted salary slips can be marked paid. A cancelled slip cannot be marked paid. Draft and submitted slips can.
- Salary slip is already cancelled.
- The notice says Action failed or Failed to load when the slip cannot be opened or updated.
- Generate refuses a second slip for the same employee and overlapping dates unless the existing one is Cancelled.
Back to Pay or Generate salary slips.