Signing Portal (/sign)
External signers and employees complete e-signatures on the public Signing Portal at:
https://yoursite.smoothhrms.com/sign/{access_token}
No desk login is required.
What signers see
- Document preview (PDF rendered securely).
- Fields to complete: signature, date, initials, text, number.
- Optional consent checkbox (if required on template).
- Submit → status updates to Signed.
Token types
| Source | Token belongs to |
|---|---|
| Signature Request | Single signer |
| Signature Envelope Signer | One of multiple parallel signers |
After signing
| Context | Result |
|---|---|
| Standalone request | signed_document saved; email copy if enabled |
| Envelope | Staged PDF per signer; Fully Executed when all complete |
| Onboarding document | PDF syncs to Employee Onboarding Document row |
| Job Offer reference | Applicant may move to Accepted |
Return link sends onboarding signers back to /app/onboarding-portal.
Limitations
| Case | Behavior |
|---|---|
| AcroForm PDF + envelope | Not supported — use single signer |
| Mobile + AcroForm | Desktop Chrome/Firefox recommended |
| Expired link | Status Expired; HR must resend |
Related guides
Last updated: May 2026
Last updated 1 week ago
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