Terms & Conditions

Hello and welcome to SmoothHiring website and the SmoothHiring family of websites described on the last page of these Terms (collectively, the “Site”). These Terms apply to everyone who visits the Site, and explain what you can do, what we can do, and what happens if one of us does not follow the Terms. We encourage you to read our Terms carefully and ensure you are using our Site appropriately.

Please read the following carefully:

The following terms and conditions (“Terms”) apply to all visitors and users of the Site, which is owned and operated by SmoothHiring.com (“SmoothHiring”). By accessing the Site, and/or by using any of the various services available through the Site (“Services”), you indicate your acknowledgment and acceptance of these Terms. PLEASE READ THE TERMS CAREFULLY BEFORE USING THE SITE AND ITS SERVICES. YOU AGREE TO BE BOUND BY ALL OF THE TERMS AND CONDITIONS OF SITE THROUGH YOUR CONTINUED USE OF THE SITE. IF YOU DO NOT AGREE TO BE BOUND BY THE TERMS, YOU ARE NOT PERMITTED TO USE OR ACCESS THIS SITE OR THE SERVICES.

Please note that the Terms and any other policies or guidelines governing the Site and the Services are subject to change by SmoothHiring at any time at our sole discretion. Any changes will be effective upon the posting of the revisions on the Site. Your use of the Site and the Services will be subject to the most current version of the Terms posted on the Site at the time of such use. Your continued use of this Site and the Services after such changes are implemented constitutes your acknowledgment and acceptance of the changes. Please consult these Terms regularly. If you do not agree to any changes to these Terms, please immediately discontinue your use of the Site and the Services.

You also understand and agree that we may amend, alter, suspend, or discontinue any aspect of the Site or the Services at any time, including the availability of any Site or Services features, content, functionality, or aspect at our sole discretion without notice to you.

  1. Registration Information

At times, we may require you to register and/or set up an account to use certain portions of the Site, the Site as a whole, or the Services. For example, you must be registered user of the Site if (i) you are an employer who wants to use the employer services available through the employer interface (“Employers”); or (i) you are a candidate who wishes to use the applicant services, complete assessments, post resumes, access job boards, etc. (“Candidates”). Visitors who merely browse the Site are not currently required to register. (In these Terms, “Employers,” “Candidates,” and “Visitors” are, collectively, “Users”).

To register, you may be provided, or required to choose, a password, user ID, and/or other registration information, including, but not limited to, personal information, depending on the Services you obtain from the Site) (collectively, “Registration Information”). You agree and represent that all Registration Information provided by you is accurate and up to date. If any of your Registration Information changes, you must update it by sending the correct Registration Information to us at: info@smoothhiring.com or by using the appropriate update mechanism on the Site, if available. 

If SmoothHiring believes that the Registration Information you provide is not correct, current, or complete, SmoothHiring (We) reserves the right to refuse you access to this Site or the Services, and to terminate or suspend your access at any time. However, SmoothHiring has no obligation to verify the accuracy, currency, completeness, or usefulness of any Registration Information that you have provided to the Site.

  1. User ID/Password and Promotional Codes

If you register and/or set up an account on the Site to use Services, you will be solely responsible for maintaining the confidentiality of any user ID, password, and similar information. You may not authorize others to use your user ID, password, or similar information. All usage or activity on your account, including but not limited to the use of the account by any person who has access to your Registration Information, is your sole responsibility, whether authorized or not, or whether the account resides on a computer accessible by others.

If you have reason to believe that your account is no longer secure (for example, following a loss, theft or unauthorized disclosure or use of your Registration Information), you must promptly change the affected Registration Information by using the appropriate update mechanism on the Site, if available, or notify us as described in our Privacy Policy.

  1. Site Use

The Site contains documents (including templates, tip-sheets, resources, checklists, guidance documents, sample questionnaires), text, graphics, photos, software, tools, logos, icons, and other materials (“Site Content”) provided by SmoothHiring that is/are owned by SmoothHiring. Additionally, the Site may also include documents, text, graphics, photos, software, tools, logos, icons, and other materials (“Third Party Content”) that is owned or provided by persons and entities other than SmoothHiring (“Third Party Providers”) (the “Site Content”) and the “Third Party Content” are collectively, “Content”).  SmoothHiring makes no representations or warranties regarding such Content. Inclusion of information or materials from third parties on this Site does not mean imply, unless expressly stated otherwise, that SmoothHiring endorses or agrees with such information or materials.

You understand that you have no proprietary rights in the Content and that the Third-Party Providers retain all proprietary rights, title, or interest, including copyright, in their respective Third-Party Content. Unless otherwise expressly provided elsewhere on the Site regarding particular Content, you may not copy, sell, license, transfer, publish, reproduce, modify, display, reverse engineer, decompile, disassemble, adapt, translate, transmit, arrange, bundle, sublicense, export, merge, loan, rent, lease, assign, share, outsource, host, distribute in any way, prepare derivative works based on, re-post, make available to any person or otherwise use, either directly or indirectly, any of the Content, in whole or in part, in any form or by any means whatsoever, be they physical, electronic or otherwise, except for personal or internal business use, without the prior written consent of SmoothHiring or the Third Party Providers.

SmoothHiring grants you a limited, non-exclusive, non-transferable, non-assignable, revocable license to view and download Content from the Site and you may use such Content solely for your internal personal or internal business use only, provided you keep intact all copyright and other proprietary notices contained in the Content. The Content, its organization, design, compilation, advertising, and all other material on the Site, including without limitation, the “look and feel” of this Site and the Services, is protected under applicable Canadian, United States, and international copyright and other proprietary (including but not limited to intellectual property) laws and regulations and is the property of SmoothHiring and our Third-Party Providers.

The Site is a copyrighted work of SmoothHiring, and we reserve all rights in and to the Site and the Services. The copying, scraping, rearrangement, redistribution, modification, use or publication by you, directly or indirectly, of any such Content or any part of the Site or the Services is prohibited. Other than connecting to our servers by http requests using a Web browser, you may not attempt to gain access to our servers by any means – including, without limitation, by using administrator passwords or by masquerading as an administrator while using the Site, the Services or otherwise.

  1. Hyperlinks

This Site contains hyperlinks to other sites that are not maintained by, or related to, SmoothHiring, including various job boards. Hyperlinks to such sites are provided solely as a convenience to you and do not imply any endorsement by SmoothHiring of any affiliation with or endorsement by the owner of the linked site. SmoothHiring has no control over such third-party sites. SmoothHiring is not responsible for the availability of such external sites and no endorsement of any third-party products or services is expressed or implied by any information, material or content referred to or included on or linked from or to the Site. 

SmoothHiring does not assume responsibility for the accuracy, completeness, accessibility and usefulness of the information, data, opinions, advice, or statements contained at such sites. and your access and use of such third-party sites, including any information, material, products, and services therein, are solely at your own risk. SmoothHiring accepts no liability for any direct, indirect, incidental, exemplary, consequential, punitive, or other losses or damages of whatsoever kind arising out of access to or use of any hyperlinked website or any information or reliance on any such information, content, goods, or services available on or through any such linked website. 

You also understand and agree that the Site’s Privacy Policy is applicable only while you are using the Site. Once you are linked to another website, you should read the privacy statement of that website before disclosing any personal information in connection with the use of that website or its services.

  1. Submissions

SmoothHiring expects that all Users will access and use the Site and the Services in a respectful and responsible manner in accordance with applicable laws. Users may have the opportunity to post to the blogs located on the Site or otherwise engage in dialogue with representatives of SmoothHiring (including hiring coaches) and other Users of the Site through the Site. Employers may use the Services to post jobs and seek Candidates. Candidates may use the Services to communicate with Employers. SmoothHiring welcomes your content, job postings, messages, remarks, ideas, commentary, reviews, and other information communicated to SmoothHiring and other Users through this Site and the Services (collectively, a “Submission”). Of course, you are prohibited from using a false e-mail address, from impersonating another person or entity, or otherwise misleading SmoothHiring or other Members as to your identity when you are on the Site, using the Services or otherwise communicating with SmoothHiring. SmoothHiring may also refuse to grant you an ID or username if such ID/username is protected by trademark or other intellectual property laws or is unlawful or offensive, as determined by us in our sole discretion. You further agree that you will use this Site and the Services for lawful purposes only and represent and warrant that you will not use the Site or the Services to:

  1. Download, post, e-mail or otherwise transmit any Submission that is unlawful, harmful, threatening, abusive, harassing, tortuous, homophobic, sexist, defamatory, vulgar, obscene, inflammatory, libelous, invasive of another’s privacy, hateful, or racially, ethnically or otherwise objectionable, including but not limited to any Submission which encourages conduct that would constitute a criminal offence, violate the laws of others or otherwise violates any applicable local, provincial, national or international laws, including harms minors in any way;
  2. Download, post, e-mail or otherwise transmit any Submission that you do not have a right to transmit under any law or under contractual or fiduciary relationships (such as insider information, proprietary and confidential information learned or disclosed as part of employment relationships or under nondisclosure agreements).
  3. Download, post, e-mail or otherwise transmit any Submission that infringes, misappropriates, or otherwise violates any third party’s copyright, patent, trademark, or other proprietary right of publicity or privacy, or encourages or enables any other party to do so.
  4. Use the Site, the Services, or any Content to post, e-mail or otherwise transmit any unsolicited or unauthorized advertising, promotional materials, “junk mail,” “spam,” “chain letters,” “pyramid schemes,” or any other form of solicitation.
  5. Upload, post, e-mail or otherwise transmit any Submission to the Site or the Services that contains software viruses or any other computer code, files or programs designed to interrupt, destroy, alter, or limit the functionality of any computer software or hardware or telecommunications equipment or that imposes an unreasonable or disproportionately large load on the Site’s infrastructure or limits the functionality of any SmoothHiring’s or third party computer hardware, software, networks, or hardware or telecommunications equipment;
  6. Interfere with or disrupt the Site, the Services or servers or networks connected to the Site, including attempting to interfere with the access of any other user, host or network, including without limitation, overloading, initiating, propagating, participating, directing or attempting any “denial of service” attacks, “spamming”, “crashing”, or “mail-bombing” the Site or the Services or disobeying any requirements, procedures, policies or regulations of networks connected to the Site;
  7. Use any manual or automated software, devices, scripts robots, other means, or processes to monitor, access, retrieve, search, “scrape,” “crawl” or “spider” any web pages or Content contained in the Site or the Services.
  8. Use bots or other automated methods to access the Site or the Services, add or download contacts, send, or redirect messages, or perform other activities through LinkedIn, unless explicitly permitted by SmoothHiring.
  9. Access, via automated or manual means or processes, the Site, or the Services for purposes of monitoring the Site’s or Services’ availability, performance, or functionality for any competitive purpose.
  10. Engage in “framing,” “mirroring,” or otherwise simulating the appearance or function of the Site or the Services.
  11. Attempt to access the Site or the Services by any means other than through the interfaces provided by SmoothHiring, which would include its mobile application or web links provided by SmoothHiring or its. This prohibition includes accessing or attempting to access the Site or the Services using any third-party service, including software-as-a-service platforms that aggregate access to multiple services, including the Site.
  12. Attempt to or override any security component included in or underlying the Site.
  13. Attempt to access or access any User account or login of any third party contained in the Site.
  14. intentionally or unintentionally violate any applicable local, provincial, national, or international law, rule, or regulation applicable in connection with the Site or the Services.
  15. Collect or store personal information about other Users of the Site or disseminate such personal information through a Submission or otherwise.
  16. Post or submit any inaccurate, false, misleading, or incomplete information in any manner whatsoever, including resumes, biographical data, or employment information.
  17. Impersonate any person or entity or misrepresent yourself, your affiliation with any third party, or your entity/organization; or
  18. Post a job for any of the following:
    1. adult-oriented businesses (strip clubs, brothels, porn sites, internet models or any related advertising).
    2. business opportunity or work from home advertising (anything requiring an upfront investment or purchase)
    3. jobs that involve illegal activities.
    4. mystery shoppers.
    5. barter or volunteer positions.
    6. deferred pay positions.
    7. some positions that are paid by commission only; or
    8. any position which SmoothHiring, in its sole discretion, determines to be inappropriate for the Site.

  Any breach of the above representations, covenants and warranties may result in the termination of your use of the Site and the Services, and, if appropriate, referral to relevant law enforcement authorities. SmoothHiring reserves the right, but has no obligation, to monitor Submissions. However, SmoothHiring does reserve the right to delete, remove, refuse to display, or block any Submissions or material that in its sole opinion, violates or is alleged to violate, any applicable laws or SmoothHiring policies or otherwise considers to be unacceptable. Additionally, by submitting or entering any Submission to the Site, you hereby grant to SmoothHiring a royalty-free, perpetual, irrevocable, worldwide, non-exclusive right and license to reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform, copy, bundle, market, adapt, transmit, arrange, sublicense, export, merge, transfer, loan, rent, lease, assign, share, outsource, host, make available to any person, display or otherwise use any Submission communicated to SmoothHiring by you through this Site or the Services (including, without limitation, any ideas, concepts, inventions, know-how, techniques or any intellectual property contained therein) and to incorporate any Submission into other works in any form, media, or technology now known or later developed, including for advertising and promotion purposes, for any purpose, whatsoever, without any duty to account to you.  In addition, you irrevocably waive all your moral rights as an author in respect of such Submission, however arising. SmoothHiring will not be required to treat any Submission as confidential and may use any Submission in its business without incurring any liability for royalties or any other consideration of any kind. You further agree that SmoothHiring may disclose your Submissions to a third party if SmoothHiring believes that it is necessary to (i) protect the integrity of the Site; (ii) protect the rights of SmoothHiring; (iii) comply with any court order or legal proceeding; (iv) assert SmoothHiring’s rights under these Terms; or (v) satisfy any claims regarding violations of third-party rights.

  1. Privacy Policy

Please click here to read and review SmoothHiring’s Privacy Policy, which describes the Site’s privacy policies and practices in detail., as such This statement may be amended from time to time by SmoothHiring. we advise you to check the Privacy Policy on a frequent basis for changes. SmoothHiring will treat any personal information that you submit through this Site and the Services in accordance with its Privacy Policy. By agreeing to these Terms, you hereby consent to the use of your personal information by the Site and/or its Third-Party Providers in accordance with the terms and for the limited purposes set forth in the Privacy Policy. By agreeing to these Terms, You acknowledge and agree that certain information about you is subject to SmoothHiring’s  Privacy Policy.

  1. Disclaimer of Warranties/Limitation of Liability

Except as described above, everything on the site, including the content, the services, and all submissions, is provided on an “as is” and “as available” basis without representations, warranties, guarantees or conditions of any kind, either express or implied. SmoothHiring expressly disclaims all representations, warranties, guarantees, and conditions, including any implied warranties of merchantability, fitness for a particular purpose, title, quiet enjoyment, or non-infringement or those arising out a course of dealing or usage of trade.

You are solely responsible for any resulting damage to your computer system or loss of data that may arise from your use of the site, services, and content. SmoothHiring makes no representations, warranties or conditions regarding the completeness, accuracy, availability or appropriateness of the site, the services, or the content or their usefulness for your purposes.

For greater clarity, SmoothHiring does not represent or warrant that:

The content contained in this site, or the services will be uninterrupted, reliable, accurate, complete, suitable, valid, truthful, error-free or will meet your requirements in any way.

Any defects in the content will be corrected, or that this site, the services, or the server that makes it available are free of viruses or other harmful components.

The use of the content, the services and the site will be timely, secure, or error-free.

The results that may be obtained from your use of the content, the site or the services obtained through the site will be accurate, beneficial, or reliable. OR

The quality of any content obtained by you through your use of the site will meet your expectations.

The content may include technical inaccuracies or typographical errors, and SmoothHiring may make changes or improvements at any time.

In no event shall SmoothHiring, its directors, officers, employees, affiliates, third party providers, agents or advisors be liable to you or any other person or entity for any direct, indirect, exemplary, incidental, consequential or punitive damages, including lost profits, loss of income, loss of anticipated sales, loss of opportunities, business interruption, failure to realize unexpected savings, damage to property, claims of third parties, loss of goodwill, use, data or other intangible losses or other economic loss arising from:

Your use or inability to use the site, the services or the content obtained through the site or any site to which you hyperlink from the site.

Any third-party claims that the use by you of the content, the services or the site violates any third-party intellectual property right or privacy right.

Any failure of performance of the site, the services, or the content, whether related to error, omission, interruption, defect, delay in operation or transmission, computer viruses or line failure.

Any damages arising from communications or transactions with other users of the site, or persons that you meet through the site. OR

Any other matters relating to this site, the services, any submissions, or the content, based in contract, negligence, strict liability, fundamental breach, failure of essential purpose or otherwise, whether such SmoothHiring had any knowledge, actual or constructive, that you might incur such damages.

Candidates further understand and agree that SmoothHiring:

Does not warrant that you will receive any employment or job offers through the site; and

Shall not be responsible for any employment offers, employment screenings, hiring decisions, or any actual employment opportunities presented by employers.

Candidates must use their own judgment, caution, and common sense in evaluating and/or acting upon any job opportunities available through this site or any linked site. SmoothHiring expressly denies all the above representations, warranties, and conditions to the fullest extent permissible under applicable law.

Certain jurisdictions do not allow limitations on implied warranties or conditions or the exclusion or limitation of certain damages. If these laws apply to you, some or all the above disclaimers, exclusions or limitations may not apply to you, and you may have additional rights and, in such event, SmoothHiring’s aggregate liability to you for any damages shall not exceed $USD 1000.00.

  1. Indemnity

You agree at all times to indemnify, defend and hold harmless SmoothHiring, its parents, subsidiaries, affiliates, officers, directors, agents, employees, contractors, licensors, Third Party Providers, successors and assigns (the “Indemnified Parties”) from and against any claims, losses, judgments, actions, proceedings, damages, costs and expenses (including without limitation, reasonable legal and other fees and disbursements) incurred by any of the foregoing parties due to or resulting from your use or misuse of the Site, the Services, the Content or from Submissions that you post to, submit or transmit through the Site or from your violation of these Terms.

  1. General
  1. Applicable Law: These Terms and any action related thereto or related to the Site will be governed, controlled, interpreted, and defined by and under the laws of the Province of Ontario and the federal laws applicable therein without giving effect to any principles of conflicts of laws. The United Nations Convention on the International Sale of Goods is explicitly excluded from this agreement. You agree that any action at law or in equity arising out of or relating to these Terms or your use of the Site, the Content and the Submissions will be filed only in a court located in Toronto, Ontario, Canada, and you hereby irrevocably and unconditionally consent and submit to the exclusive jurisdiction of such courts for the purpose of any such action. Your use of the Site is void where prohibited by laws in jurisdictions to which you are otherwise subject.

Termination: You acknowledge and agree that these Terms will remain in effect for so long as you use this Site or any Services. You agree that these Terms can only be terminated by you once you have stopped using the Site or the Services. SmoothHiring reserves the right to terminate your use of the Site or the Services at any time, for any reason, with or without cause, if SmoothHiring believes that you are violating these Terms in any way. SmoothHiring also has the right, in its sole discretion, to remove any Submissions or other content of yours from the Site. If you wish to terminate your account, you many choose to cease your use of the Site or the Service or to send SmoothHiring notification by e-mail at info@smoothhiring.com. SmoothHiring will not be responsible for maintaining or returning Submissions or your password. The following sections shall survive any termination of this agreement: 3-

Entire Terms: These Terms and any other legal notices, policies and guidelines of SmoothHiring linked to these Terms constitute the entire agreement between you and SmoothHiring relating to the subject matter hereof and supersede any prior understandings or agreements (whether oral or written), claims, representations, and understandings of the parties regarding such subject matter and the Terms may not be amended or modified except in writing or by making such amendments or modifications available on this Site.

No Agency; Third Party Beneficiary: SmoothHiring is not your agent, fiduciary, trustee, or other representative. Nothing expressed or mentioned in or implied in these Terms is intended or will be construed to give to any person other than the parties hereto any legal or equitable right, remedy, or claim under or in respect to these Terms. These Terms and all the representations, warranties, covenants, conditions, and provisions hereof are intended to be and are for the sole and exclusive benefit of SmoothHiring, you, and relying on Third Party Providers.

Assignment: You may not assign, convey, subcontract, or delegate your rights, duties, or obligations hereunder.

Severability: If any provision of the Terms is found by a court of competent jurisdiction to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties’ intentions as reflected in the provision, and the other provisions of the Terms remain in full force and effect.

No Waiver: SmoothHiring will not be considered to have waived any of its rights or remedies described in these Terms unless the waiver is in writing and signed by SmoothHiring. No delay or omission by SmoothHiring in exercising its rights or remedies will impair or be construed as a waiver. Any single or partial exercise of a right or remedy will not preclude further exercise of any other right or remedy. SmoothHiring’s failure to enforce the strict performance of any provision of these Terms will not constitute a waiver of SmoothHiring’s right to subsequently enforce such provision or any other provisions of these Terms.

Headings: The headings used in these Terms are included for convenience only and have no legal or contractual effect and will not affect the construction or interpretation of these Terms.

Language: The parties agree and Understand that this agreement and all documents relating thereto be drawn up in English.

The SmoothHiring family of websites includes but is not limited to the following sites: https://smoothhiring.com 

Last updated: April 3rd, 2024.

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