Built on data science and predictive analytics, SmoothHiring is an end-to-end hiring solution for SMBs, from posting jobs to onboarding new hires.
With one click, SmoothHiring broadcasts your jobs to 100+ job boards!
As Candidates apply, SmoothHiring intelligently screens, analyses, Rank and Score applicants, using patented predictive analytics software, thus identifying the best employee for the job. No more sifting through piles of resumes!
Simple! Just register at https://app.smoothhiring.com/accounts/sign-up.
No, it is free to create an account – you are not charged until you decide to post a job with us.
All job postings are active on the job boards for 30 days.
Yes – if you purchase a bundle of two or more job postings, we offer discounted pricing. The more job postings you purchase, the more you save. When you purchase a bundle, you don’t have to use all your job postings right away – they can be added as credits to your account to be used at a later date. If you would like to purchase a bundle, please give us a call at 1-877-789-8767 or email us at help@smoothhiring.com.
No – we charge you per job posted, per 30 day period. When you post a job, you can hire as many people as you want who apply to the position.
Forever – all past applicants are stored in your account under Expired Jobs.
Click the ‘Settings’ button in the top right corner, and then click the ‘Access Levels’ tab. Click the ‘Add New User’ button, and enter the information for the person you’d like to add to the account. You’ll also need to assign them an access level: Administrator, Recruiter, Hiring Manager or Observer. There can be only one Owner of the account.
Go to the login page (https://app.smoothhiring.com/accounts/login), click the ‘Forgot Password/Reset Password’ button and follow the instructions.
Yes – every employer that creates a SmoothHiring account is assigned a dedicated Account Manager. They will monitor your job posting and make any recommendations if necessary.
After you create a SmoothHiring account, all you need to do is click the ‘Create New Job’ button. This will take you through our Job Description Wizard, which will help you create a strong job description.
Once you create and pay for a job posting, it is sent to our Support team for approval. Once they have approved the job, it is sent out to all of our job boards. It can take a few hours for the job to be picked up by all of the boards.
Job posting hours are Monday-Friday, 9-5 EST. If you post a job after 5 pm, it will be posted first thing the next morning. If you post a job over the weekend, it will be posted the following business day.
Our Job description generator will help you create a job description from scratch. Just click the ‘Create New Job’ button, and follow the steps on each page.
We recommend you include:
The most important responsibilities (no more than 7-9)
The key qualifications that candidates need to succeed in the position
Compensation and benefits
Click ‘Create New Job’ and follow the steps on each page. Once you get to the ‘Preview’ page, click the ‘I want to edit this job description’ button and copy & paste your job description into the text box.
Unique screening questions are set based on the information you provide in the Job Description Wizard, on the ‘Job Details’ page.
Any education, qualifications or skills that you mark as ‘Must Have’ or ‘Important’ will be asked as prescreening questions during the application process. If an applicant does not have one or more of these qualifications, it will affect their Fit score.
Yes – click the ‘Edit Job’ button. The only thing that can’t be changed is the Role. Once you make any changes, go to the final page and click ‘Finalize’. The changes will come through to our Support team for approval.
Your job openings will be visible across multiple free and paid job boards, as well as on your website’s career page or a branded career site, all through a single submission.
Sponsoring a job on SmoothHiring boosts visibility by instantly sharing your job listing across 200+ job boards and social channels, helping you attract more qualified candidates faster.
Activating job sponsorship is built right into the SmoothHiring dashboard with a simple toggle or option during the job process. From the dashboard, you can easily control all aspects of your sponsored campaigns, including monitoring applicant flow, adjusting posting details, and tracking performance metrics. This central hub streamlines sponsorship management so you can focus on making timely hiring decisions without hassle.
Yes, SmoothHiring offers flexible budgeting controls allowing you to set an initial sponsorship budget and adjust it anytime based on your hiring priorities. Whether you want to allocate spend weekly or set a total cap per campaign, the platform lets you manage budgets transparently, ensuring you only spend what aligns with your recruitment strategy and financial plans.
Beyond premium exposure, sponsoring a job through SmoothHiring unlocks advanced marketing advantages such as prioritized job listing placements on partner job boards and exclusive social media boosts. These perks increase the likelihood that your job postings receive top visibility among talent pools. Combined with branding elements like company logos and customized messaging, these marketing features support building a stronger employer brand to attract passive candidates.
Sponsoring jobs typically shortens the hiring cycle by rapidly increasing the number of applicants and accelerating hiring processes. The enhanced visibility finds qualified candidates sooner, reducing the time recruiters spend sourcing. With quicker access to a larger talent pool, organizations can make data-driven hiring decisions faster and reduce costly vacancies.
SmoothHiring’s sponsorship campaigns are fully flexible, letting you pause or cancel at any point via the dashboard without losing your previously gathered applicant data. Pausing stops further promotional spend while keeping the job listing live, enabling you to control costs or adjust strategies in real-time. Cancellation completely removes the sponsorship status, instantly halting all paid distribution and marketing efforts.
SmoothHiring incorporates AI to optimize key recruitment stages including creating job listings, screening resumes, scoring candidates, and forecasting hiring outcomes. These AI tools work together to reduce manual tasks and improve the match between candidates and roles by analyzing data-driven insights and predictive indicators.
The AI wizard helps craft well-structured job descriptions by recommending industry-specific language, essential skills, and keywords that improve both clarity and searchability. This ensures job postings are compelling and tailored to attract the most relevant applicants
Yes, AI automatically evaluates candidate profiles against the defined job criteria, generating personalized fit scores based on experience, skills, and behavioral attributes. This prioritization enables recruiters to focus on candidates who best meet the role’s demands.
SmoothHiring’s AI analyzes labor market trends, pay scales, talent demand, and historical hiring data to guide recruiters on candidate suitability and competitive positioning. This mix of external and internal data supports informed, predictive hiring decisions.
By focusing on objective, job-relevant factors and applying consistent evaluation criteria, AI minimizes unconscious human biases. This leads to fairer assessments by treating all candidates equally regardless of demographics or backgrounds.
AI continually monitors market salary trends and internal compensation data, providing recommendations that help employers offer competitive, attractive salaries. These insights increase the likelihood of offer acceptance and long-term talent retention.
SmoothHiring simplifies careers page creation with a user-friendly interface that requires no coding knowledge. You can quickly choose from customizable templates, add company branding elements like logos and colors, and tailor layouts to highlight your unique employer identity—all designed to get your careers page live swiftly.
To authentically represent your culture, you can include employee testimonials, core values, mission statements, and day-in-the-life stories. Adding sections on diversity initiatives, team activities, and community engagement also helps candidates connect with your workplace ethos and environment.
SmoothHiring provides simple embed codes or direct URL links that can be integrated seamlessly into your existing website. This allows your careers page to live as part of your main site or as a stand-alone branded hub, making it convenient for candidates to find and apply for open roles without navigating away
Yes, every job you post through SmoothHiring is instantly synchronized and displayed on your careers page. This automation eliminates manual updates, ensuring your site always features the freshest job openings to attract active candidates effortlessly.
Yes, multimedia support enables you to enrich your careers page with images, video profiles, company tours, and promotional clips. These dynamic elements create an engaging candidate experience, helping to visually communicate your company culture and work environment vividly.
SmoothHiring offers dedicated customer support through live chat, email, and phone to assist with any setup challenges. Additionally, detailed guides and tutorial videos are available in the help center to ensure you can swiftly resolve issues and optimize your careers page.
Video assessments streamline screening by allowing candidates to submit recorded responses to job-related questions at their convenience. This eliminates the need for scheduling multiple live interviews upfront, speeding up the initial evaluation phase and letting recruiters efficiently shortlist top candidates for further rounds.
Employers can assess communication skills, problem-solving, cultural fit, confidence, and professionalism through video responses. Additionally, role-specific technical abilities or situational judgment can be evaluated depending on the questions posed, providing a holistic view beyond resumes and tests
SmoothHiring supports asynchronous video assessments, enabling candidates to record answers when it suits them best. This flexibility increases candidate participation and accommodates diverse schedules across locations, making the hiring process more candidate-friendly.
By using uniform, predefined questions and consistent scoring rubrics, all candidates are assessed equally. Furthermore, having multiple evaluators review videos helps minimize individual biases, ensuring objective and fair hiring decisions.
Yes, video recordings are encrypted and securely stored within the SmoothHiring platform, accessible only to authorized hiring team members. This secure storage facilitates subsequent reviews, panel discussions, or audits while maintaining data privacy compliance.
Designed for scalability, SmoothHiring handles thousands of video submissions without performance issues. Automated workflows and batch review capabilities allow recruiters to efficiently screen large applicant groups while maintaining quality and consistency throughout.
SmoothHiring’s workflow automation streamlines multiple hiring tasks, including candidate screening, interview scheduling, status updates, and follow-ups. It can automatically rank applicants based on criteria set by the recruiter, send personalized interview invitations, and trigger reminders or next-step prompts without manual intervention. This eliminates repetitive admin tasks, freeing recruiters to focus on strategic decision-making.
Automation ensures timely, consistent communication with candidates through preset messages and alerts that keep candidates informed throughout the hiring process. By sending prompt interview reminders, status updates, and feedback requests, automation reduces candidate uncertainty and enhances their experience, increasing engagement and reducing drop-off rates.
Yes, SmoothHiring enables full customization of workflow rules and triggers tailored to your unique recruitment steps. You can define conditions for moving candidates through stages, set automatic notifications for approvals or rejections, and create branching workflows depending on candidate responses or hiring manager input, making the process flexible and adaptable.
The platform integrates calendar sync and availability checks to let candidates self-schedule interviews from available slots, while automatically confirming and sending reminders to both candidates and interviewers. This reduces scheduling conflicts and no-shows by ensuring all parties receive timely notifications directly through email.
SmoothHiring offers real-time dashboards and reporting tools that visualize automation efficiency, such as the number of automated tasks completed, response rates to automated messages, and time saved on manual processes. These insights empower hiring teams to optimize workflows and predict bottlenecks early and continuously.
By automatically handling routine actions like screening based on preset parameters, sending communication, and scheduling interviews, workflow automation removes much of the repetitive administrative burden that slows down recruitment. This shifts effort away from manual coordination towards higher-value activities like candidate engagement and evaluation.
Absolutely. SmoothHiring supports automatic triggers for emails and SMS tied to particular workflow milestones—such as application receipt, interview scheduling, rejection, or offer letters. This ensures all communications happen promptly and uniformly, maintaining professional and proactive candidate interactions.
SmoothHiring provides flexible pricing plans tailored for small to mid-sized businesses, offering options for single job postings and subscription packages combining job postings with applicant tracking system (ATS) access. Bundled plans deliver cost savings and enhanced ATS functionalities suitable for scaling hiring needs.
Yes, SmoothHiring offers a free trial period allowing employers to explore key platform features including job posting creation and basic ATS capabilities. Additionally, personalized demos are available to help businesses understand the full value and usability before committing.
Pricing becomes more affordable per posting when purchasing credit bundles. Employers enjoy volume discounts, and unused job posting credits can be saved for future use, providing flexibility to hire at their own pace without losing value.
Sponsored job postings are priced a bit different due to the added marketing reach and premium placements they receive across hundreds of job boards. Standard postings offer basic exposure at a lower cost, while sponsorship boosts visibility and attracts more qualified applicants.
SmoothHiring accepts multiple payment methods including credit cards and electronic bank transfers. Billing cycles can be monthly or per job posting based on plan selection, with clear invoicing and account management via the dashboard.
Cancellations are allowed at any time for subscription plans; however, once a job posting is paid for and live, it remains active for the full 30-day period without refunds. Unused job posting credits in bundles can be retained for future hiring without expiration.
For every candidate who applies, you will receive their Hiring Guide. This includes:
A candidate’s Fit score is determined based on their survey results and their answers to any prescreening questions you set. There are four different scores:
These are the traits that are the most important to success in the position. These are marked by black diamonds and are given more weight than other traits when calculating a candidate’s Fit score.
Yes – the Hiring Manager will receive an email every time there is a new Strong Fit, and once every 24 hours notifying them of all new candidates from that day.
SmoothHiring provides an automated scheduling system that syncs recruiter availability with candidate preferences to offer optimal time slots. It supports calendar integrations, automatic time zone adjustments, and instant booking confirmations, allowing seamless coordination without back-and-forth emails.
The platform sends automatic confirmation emails to both candidates and interviewers immediately upon scheduling. It also dispatches timely reminders via email and SMS before interviews to reduce forgetfulness and last-minute cancellations, ensuring schedules are adhered to efficiently.
SmoothHiring centralizes onboarding activities onto a single platform, automating task assignments, paperwork completion, and training schedules. This reduces manual follow-ups and ensures new hires get a consistent, well-structured introduction to the organization, accelerating their time to productivity.
Yes, SmoothHiring enables businesses to tailor onboarding checklists and task sequences based on job roles, departments, or geographic locations. This flexibility ensures that each new hire experiences an onboarding process relevant to their specific responsibilities and compliance requirements.
Don’t hesitate to contact us about any question you might be interested in
Let us profile your top performers and put together comprehensive WHY data that you can use immediately to hire. Speak with one of our representatives to learn how to save time and money while making dramatically better people decisions:
Let us profile your top performers and put together comprehensive WHY data that you can use immediately to hire. Speak with one of our representatives to learn how to save time and money while making dramatically better people decisions:
