Print and PDF Quiz Reports

Portal: /lms · Desk: Learning workspace

Overview

Smooth LMS provides audit-ready PDF exports of quiz submissions—showing each question, the learner's answer, correct answers (when applicable), marks, and overall score. These reports use the Quiz Submission Report print format by default, with an optional Course Quiz Results Report that aggregates all quiz results for one enrollment.

HR teams attach these PDFs to Employee Document records when policy requires retained proof of training assessments. Compliance officers pair them with Employee Compliance entries for safety, harassment prevention, and other mandated programs.

Print formats available

Both formats render without letterhead by default (no_letterhead=1) for cleaner archival PDFs. PDF generation uses your site's configured print engine.

Download PDF from the learner portal

Single quiz submission:

1. Complete the quiz or open a past submission from the lesson view.
2. Click Download PDF on the quiz results panel.
3. The browser downloads {quiz-title}-quiz-report.pdf.

All course quizzes:

1. From Quiz Results or course progress view, click Download Course PDF.
2. System resolves your LMS Enrollment and generates Course Quiz Results Report.
3. Filename pattern: {{course}}-{{employee}}-quiz-results.pdf.

Portal buttons call lms.lms.print_utils.download_quiz_submission_pdf and download_course_quiz_results_pdf APIs.

Download PDF from the desk

LMS Quiz Submission:

1. Open /app/lms-quiz-submission.
2. Select the submission record.
3. Click Download PDF on the toolbar (custom button).
4. Alternatively use Print → choose Quiz Submission Report → browser Print to PDF.

Keyboard shortcut: desk list view shows hint—open any row and use Print or Download PDF; Ctrl+Shift+Q returns to quiz submissions list from anywhere in desk (when configured).

LMS Enrollment (course rollup):

1. Open /app/lms-enrollment for the employee's enrollment.
2. Use Download Course Quiz PDF custom button if present.
3. API: download_course_quiz_results_pdf?enrollment={name}

Permissions and security

Print and PDF require print permission on the underlying document. Learners can export their own submissions; they cannot access other employees' reports.

get_quiz_submission_print_url verifies has_lms_access() and ownership—or elevated print permission for trainers/HR.

HR administrators auditing files should use desk with appropriate roles (Moderator, HR Manager) rather than sharing portal credentials.

What appears on the report

Quiz Submission Report typically includes:

• Quiz title and course
• Member name and submission date
• Overall score, percentage, passing threshold, pass/fail
• Table of questions with:
  • Question text
  • Learner answer
  • Correct answer (when show answers policy allows)
  • Marks awarded vs marks possible

Course Quiz Results Report repeats submission summaries for each quiz in the course linked to the enrollment—ideal for onboarding packets filed under Employee Document type "Training Record."

Filing in Smooth HR

Recommended HR workflow:

1. Employee completes mandatory quiz in LMS.
2. HR or employee downloads Quiz Submission Report PDF.
3. Create Employee Document on the employee record:
   • Document Type — Training Certificate / Policy Acknowledgment / custom type
   • Attach PDF
   • Set Expiry Date if training renews annually
4. Update linked Employee Compliance row to Complete with matching dates.

LMS certificates and quiz PDFs are separate artifacts—certificates prove course completion; quiz PDFs prove assessment performance. Some audits require both.

See Employee Documents and Employee Compliance for HR-side configuration.

Customization

Administrators can duplicate Quiz Submission Report in Print Format list and customize Jinja HTML under lms/lms/print_format/quiz_submission_report/.

Add company logo, legal disclaimers, or witness signature lines for regulated industries. Set the copy as default on LMS Quiz Submission via Default Print Format property.

Test PDF output after customization—wkhtmltopdf handles CSS differently than browser print.

API reference for integrations

Whitelisted methods in lms.lms.print_utils:

• get_quiz_submission_print_url(quiz, member) — returns print and PDF URLs for latest submission
• download_quiz_submission_pdf(name, print_format='Quiz Submission Report')
• get_course_quiz_results_urls(course, member) — enrollment-level URLs
• download_course_quiz_results_pdf(enrollment, print_format='Course Quiz Results Report')

Your IT team can attach generated PDFs to employee files in Smooth HR using the same print layouts—contact Smooth support for integration help.

Troubleshooting

Frequently asked questions

Does LMS training completion automatically update Employee Compliance?

No. Smooth LMS tracks learning progress, quiz scores, and certificates. Smooth HR Employee Compliance is updated separately by HR when a regulatory or policy requirement is satisfied. Download LMS PDFs and attach them to Employee Document, then mark the matching compliance row Complete with the correct renewal date.

Where should quiz PDFs be stored for audits?

Use Employee Document on the employee record with an appropriate Employee Document Type (for example Training Record or Policy Acknowledgment). Include the Quiz Submission Report PDF exported from LMS. For organization-wide retention policies, align document type expiry settings with Employee Compliance renewal periods.

Which desk workspace manages LMS content?

Open the Learning workspace from the app switcher. Desk paths use /app/list name slugs—for example /app/lms-quiz and /app/lms-enrollment. Learners consume training at /lms on the same site.

How do new hires get enrolled in mandatory training?

When Employee Onboarding is created in HRMS, the LMS integration enrolls the employee user in every published Mandatory course and creates LMS Training Assignment rows with default due dates. Ensure the Employee record has a linked User with the LMS Student role.

What is the difference between an LMS Certificate and HR compliance?

An LMS Certificate proves course completion inside Smooth LMS. Employee Compliance in Smooth HR tracks regulatory obligations (training renewals, I-9, background checks) with scheduled expiry alerts. Course certificates do not automatically appear on the HR compliance ledger—HR attaches LMS PDFs to Employee Document and updates Employee Compliance when policy requires.

Can managers view their team's quiz scores?

Managers with Moderator or Course Creator roles can open LMS Quiz Submission list views filtered by course and member. The Statistics dashboard summarizes average assessment scores by course. For official personnel files, export PDFs and store under the employee's HR documents rather than sharing desk login credentials.

Glossary

Smooth LMS + Smooth HR capability map

Use Smooth LMS for training delivery and assessments, and Smooth HR for employee files and compliance records — both on the same account.

Course completion certificates from LMS are separate from HR compliance records until HR explicitly files them. Attach LMS PDFs to Employee Document or update Employee Compliance when a training record must appear on the official employee file for audits.

LMS roles reference

HR users without LMS roles can still manage Employee Document and Employee Compliance records when L&D provides exported PDFs.

Connecting training records to Smooth HR

Smooth LMS and Smooth HR share one account. Completing a course does not automatically update HR compliance—you connect the two when your policy requires it.

Recommended workflow: When an employee completes mandatory training and passes required assessments, download the LMS certificate or quiz PDF from the Learning portal or desk, then attach it to an Employee Document or update the corresponding Employee Compliance record. HR Managers can configure Compliance Type with renewal periods so expiring certifications trigger scheduled reminders—complementing LMS Training Assignment due dates.

New hires enrolled via Employee Onboarding may receive automatic LMS enrollments for courses marked Mandatory; HR still uses Employee Compliance for regulatory items (I-9, background checks) that live outside LMS.

Related guides

• Taking Quizzes and Results
• Employee Documents (HRMS)
• Employee Compliance (HRMS)

Last updated: May 2026