Create and Manage Quizzes

Portal: /lms · Desk: Learning workspace

Overview

This guide walks course creators and moderators through building, editing, and maintaining LMS Quiz records in Smooth LMS. You can create quizzes from the admin desk, from the /lms course editor, or generate them with AI Course Creator tools when AI is enabled in LMS Settings.

A well-managed quiz starts with clear learning objectives, a structured question bank, and quiz-level rules (passing score, attempts, timing) appropriate for the audience—whether new hires completing onboarding training or tenured staff refreshing safety procedures.

Before you begin

Confirm you have one of these roles: Course Creator, Moderator, Batch Evaluator, or System Manager. LMS Student can read quizzes but not create them.

Decide the quiz placement:

• Lesson-embedded — best for chapter checkpoints; auto-links course and lesson.
• Standalone desk quiz — create first, link to lesson later.
• AI-generated — use Generate Quiz from course dashboard when OpenAI is configured.

Gather source material: policy PDFs, job aids, or instructor notes. For compliance training, coordinate with HR on passing thresholds that match Employee Compliance requirements.

Step 1: Create questions in the bank

1. Open /app/lms-question from the Learning workspace or search LMS Question.
2. Click New.
3. Enter the Question text using the rich text editor (supports images and formatting).
4. Select Type: Choices, True/False, User Input, or Open Ended.
5. For Choices:
   • Fill Option 1–4 and mark Is Correct on the right option(s).
   • Enable Multiple if more than one answer is correct.
   • Add Explanation text per option—shown when Show Answers is on.
6. For True/False, set options implicitly; mark the correct choice.
7. For User Input, the learner's text must match a designated correct option value.
8. Save the question. Naming uses QTS-YYYY-##### series.

Reuse questions across quizzes by adding the same LMS Question link to multiple LMS Quiz child rows—each quiz can assign different marks to the same question.

Step 2: Create the quiz document

From the desk:

1. Navigate to /app/lms-quiz → New.
2. Enter a unique Title (also used as the quiz identifier in lists).
3. Set Passing Percentage (required)—common values: 70, 80, or 100.
4. Configure optional rules (see settings table below).
5. In the Questions table, click Add Row:
   • Question — link to LMS Question
   • Marks — points for this question in this quiz
6. Save. Total Points calculates from child rows.

From a lesson (portal):

1. Open the course in /lms → Edit Course → select chapter → Add Lesson or edit existing.
2. Set lesson type to include a quiz, or pick Quiz from lesson tools.
3. Create new quiz inline or link an existing one—the quiz_id field on Course Lesson stores the link.

From AI (when enabled):

1. Open course dashboard → AI Generate → Quiz.
2. Specify chapter or topic and number of questions.
3. Review generated questions, then Save Quiz—creates LMS Question rows and LMS Quiz automatically with defaults: 60% passing, 3 attempts, show answers enabled.

Step 3: Configure quiz behavior

After changing questions, save the quiz again to refresh Total Points. Import/export is supported on LMS Quiz for migrating content between sites.

Step 4: Attach quiz to course content

If not created from a lesson:

1. Open Course Lesson for the target lesson (/app/course-lesson).
2. Set Quiz ID to your LMS Quiz.
3. Save. The quiz's Lesson and Course fields populate read-only.

Optionally add instructional intro text in the lesson Body above the quiz embed. Learners see lesson content first, then the quiz interface.

For chapter-end checkpoints via AI, save_chapter_quiz creates both the quiz and a lesson titled Quiz: {chapter} appended to the chapter.

Step 5: Manage and update live quizzes

Editing questions: Changes to LMS Question affect all quizzes linking that question. For frozen assessments, duplicate the question and swap the link in the quiz child table before major edits.

Adding questions mid-course: New rows append to the pool. If Questions Per Attempt is set, new questions enter the random pool automatically.

Deleting submissions: Administrators can delete LMS Quiz Submission records to grant additional attempts when Max Attempts would otherwise block a learner—document the reason for audit purposes.

Cohort assessments: On LMS Batch → Assessments, add a row with type LMS Quiz, pick the quiz, set schedule. Batch members see it on the cohort dashboard.

Version control: Enable Track Changes on quiz records (default) to see historical edits in desk.

Bulk operations and imports

LMS Quiz and LMS Question support data import from CSV via desk Menu → Import. Map columns to fields; use question name links in quiz import files for the Questions child table.

For large compliance rollouts, HR and L&D teams often:

1. Import question banks from spreadsheets.
2. Build one quiz per policy module.
3. Link quizzes to mandatory LMS Course lessons.
4. Mark courses Mandatory so Employee Onboarding triggers enrollment.

Validate imports on a staging site before production—especially correct-option flags and marks.

Permissions and visibility

Publish the parent LMS Course so enrolled learners see embedded quizzes. Unpublished courses hide content from students even if quiz links exist.

Quality checklist before launch

• Every question has unambiguous correct answer(s)
• Marks sum matches expected Total Points
• Passing Percentage approved by HR/compliance
• Max Attempts and Duration tested with a pilot user
• Show Answers setting matches assessment policy
• Lesson link verified on Course Lesson
• Pilot submission generates expected PDF (see Print PDF guide)
• HR knows where to file PDFs in Employee Document

Troubleshooting

Frequently asked questions

Does LMS training completion automatically update Employee Compliance?

No. Smooth LMS tracks learning progress, quiz scores, and certificates. Smooth HR Employee Compliance is updated separately by HR when a regulatory or policy requirement is satisfied. Download LMS PDFs and attach them to Employee Document, then mark the matching compliance row Complete with the correct renewal date.

Where should quiz PDFs be stored for audits?

Use Employee Document on the employee record with an appropriate Employee Document Type (for example Training Record or Policy Acknowledgment). Include the Quiz Submission Report PDF exported from LMS. For organization-wide retention policies, align document type expiry settings with Employee Compliance renewal periods.

Which desk workspace manages LMS content?

Open the Learning workspace from the app switcher. Desk paths use /app/list name slugs—for example /app/lms-quiz and /app/lms-enrollment. Learners consume training at /lms on the same site.

How do new hires get enrolled in mandatory training?

When Employee Onboarding is created in HRMS, the LMS integration enrolls the employee user in every published Mandatory course and creates LMS Training Assignment rows with default due dates. Ensure the Employee record has a linked User with the LMS Student role.

What is the difference between an LMS Certificate and HR compliance?

An LMS Certificate proves course completion inside Smooth LMS. Employee Compliance in Smooth HR tracks regulatory obligations (training renewals, I-9, background checks) with scheduled expiry alerts. Course certificates do not automatically appear on the HR compliance ledger—HR attaches LMS PDFs to Employee Document and updates Employee Compliance when policy requires.

Can managers view their team's quiz scores?

Managers with Moderator or Course Creator roles can open LMS Quiz Submission list views filtered by course and member. The Statistics dashboard summarizes average assessment scores by course. For official personnel files, export PDFs and store under the employee's HR documents rather than sharing desk login credentials.

Glossary

Smooth LMS + Smooth HR capability map

Use Smooth LMS for training delivery and assessments, and Smooth HR for employee files and compliance records — both on the same account.

Course completion certificates from LMS are separate from HR compliance records until HR explicitly files them. Attach LMS PDFs to Employee Document or update Employee Compliance when a training record must appear on the official employee file for audits.

LMS roles reference

HR users without LMS roles can still manage Employee Document and Employee Compliance records when L&D provides exported PDFs.

Connecting training records to Smooth HR

Smooth LMS and Smooth HR share one account. Completing a course does not automatically update HR compliance—you connect the two when your policy requires it.

Recommended workflow: When an employee completes mandatory training and passes required assessments, download the LMS certificate or quiz PDF from the Learning portal or desk, then attach it to an Employee Document or update the corresponding Employee Compliance record. HR Managers can configure Compliance Type with renewal periods so expiring certifications trigger scheduled reminders—complementing LMS Training Assignment due dates.

New hires enrolled via Employee Onboarding may receive automatic LMS enrollments for courses marked Mandatory; HR still uses Employee Compliance for regulatory items (I-9, background checks) that live outside LMS.

Related guides

• Quizzes Overview
• Taking Quizzes and Results
• AI Course Creator

Last updated: May 2026