Enrollments Overview

Portal: /lms · Desk: Learning workspace

Overview

LMS Enrollment connects learners to LMS Course records—tracking progress percentage, current lesson, payment status (if monetized), and certification eligibility. Enrollments are the hub for per-employee training state in Smooth LMS, feeding statistics, quiz PDF rollups, and HR integration hooks.

Employees gain LMS Student role and enrollments through self-service, admin action, cohort batch enrollment, onboarding automation, or training assignments.

Enrollment sources

Duplicate enrollments for same member + course are prevented by validation.

Key enrollment fields

Progress updates as learners complete lessons and pass quizzes (save_progress_after_quiz, lesson progress trackers).

Learner experience

After enrollment:

1. Course appears on My Courses home (StudentHome.vue).
2. Outline shows completed vs pending lessons.
3. Progress bar updates in course card and detail header.
4. At 100%, certification actions appear if course configured.

AI recommendations (get_ai_recommendations) suggest unenrolled courses using HR Employee department/designation when available.

Administrator management

Desk /app/lms-enrollment list:

• Filter by course, member, progress ranges
• Import bulk enrollments for workforce campaigns
• Open enrollment → Download Course Quiz PDF for consolidated assessment report
• Delete enrollment to revoke access (use cautiously—impacts audit history)

Course dashboard in portal shows enrolled learners with individual progress for instructors.

Mandatory courses

LMS Course Mandatory checkbox marks training required for all employees (or auto-assigned populations).

Combined with HR Employee Onboarding:

• New Employee + onboarding document triggers mandatory course enrollment
• Creates paired LMS Training Assignment with 30-day default due date

Mandatory flag drives Statistics → Mandatory Training Compliance widget.

HR authoritative tracking remains Employee Compliance; LMS enrollment proves learning access and progress.

Cohort vs individual enrollment

Individual enrollment — flexible self-paced access.

LMS Batch enrollment — synchronized schedules, live classes, batch assessments, group certificate requests.

An employee may have both individual enrollment and cohort enrollment to same course through different paths—avoid duplicates by enrolling via one path only.

HR integration

When employee completes training:

1. Enrollment shows 100% progress.
2. Certificate and quiz PDFs available.
3. HR files documents in Employee Document.
4. Update Employee Compliance status and renewal.

on_employee_created ensures LMS Student role so enrollment portal login works day one.

Tips

• Bulk enroll by department using import templates during policy updates.
• Monitor enrollments stuck below 100% via course dashboard before due dates.
• Unpublish courses instead of deleting enrollments when retiring content.
• Coordinate mandatory flags with HR compliance calendar.

Troubleshooting

Frequently asked questions

Does LMS training completion automatically update Employee Compliance?

No. Smooth LMS tracks learning progress, quiz scores, and certificates. Smooth HR Employee Compliance is updated separately by HR when a regulatory or policy requirement is satisfied. Download LMS PDFs and attach them to Employee Document, then mark the matching compliance row Complete with the correct renewal date.

Where should quiz PDFs be stored for audits?

Use Employee Document on the employee record with an appropriate Employee Document Type (for example Training Record or Policy Acknowledgment). Include the Quiz Submission Report PDF exported from LMS. For organization-wide retention policies, align document type expiry settings with Employee Compliance renewal periods.

Which desk workspace manages LMS content?

Open the Learning workspace from the app switcher. Desk paths use /app/list name slugs—for example /app/lms-quiz and /app/lms-enrollment. Learners consume training at /lms on the same site.

How do new hires get enrolled in mandatory training?

When Employee Onboarding is created in HRMS, the LMS integration enrolls the employee user in every published Mandatory course and creates LMS Training Assignment rows with default due dates. Ensure the Employee record has a linked User with the LMS Student role.

What is the difference between an LMS Certificate and HR compliance?

An LMS Certificate proves course completion inside Smooth LMS. Employee Compliance in Smooth HR tracks regulatory obligations (training renewals, I-9, background checks) with scheduled expiry alerts. Course certificates do not automatically appear on the HR compliance ledger—HR attaches LMS PDFs to Employee Document and updates Employee Compliance when policy requires.

Can managers view their team's quiz scores?

Managers with Moderator or Course Creator roles can open LMS Quiz Submission list views filtered by course and member. The Statistics dashboard summarizes average assessment scores by course. For official personnel files, export PDFs and store under the employee's HR documents rather than sharing desk login credentials.

Glossary

Smooth LMS + Smooth HR capability map

Use Smooth LMS for training delivery and assessments, and Smooth HR for employee files and compliance records — both on the same account.

Course completion certificates from LMS are separate from HR compliance records until HR explicitly files them. Attach LMS PDFs to Employee Document or update Employee Compliance when a training record must appear on the official employee file for audits.

LMS roles reference

HR users without LMS roles can still manage Employee Document and Employee Compliance records when L&D provides exported PDFs.

Connecting training records to Smooth HR

Smooth LMS and Smooth HR share one account. Completing a course does not automatically update HR compliance—you connect the two when your policy requires it.

Recommended workflow: When an employee completes mandatory training and passes required assessments, download the LMS certificate or quiz PDF from the Learning portal or desk, then attach it to an Employee Document or update the corresponding Employee Compliance record. HR Managers can configure Compliance Type with renewal periods so expiring certifications trigger scheduled reminders—complementing LMS Training Assignment due dates.

New hires enrolled via Employee Onboarding may receive automatic LMS enrollments for courses marked Mandatory; HR still uses Employee Compliance for regulatory items (I-9, background checks) that live outside LMS.

Related guides

• Training Assignments
• Statistics Dashboard
• Employee Documents (HRMS)

Last updated: May 2026

Smooth HR (HRMS)