is seeking an experienced Administrative Assistant for a prestigious company in the financial district of                .

Responsibilities

• provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• maintain electronic and hard copy filing system
• open, sort and distribute incoming correspondence
• perform data entry and scan documents
• manage calendar for Managing Director
• assist in resolving any administrative problems
• run company’s errands to post office and office supply store
• answer calls from customers regarding their inquiries
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• schedule and coordinate meetings, appointments and travel arrangements for Managers
• maintain office supplies for department

Qualification:

·    bachelor degree required
·    2+ years of hands on administrative support experience
·    proficiency in MS Word, MS Excel and MS Outlook a must
·    knowledge of operating standard office equipment
·    excellent communication skills – written and verbal
·    ability to prioritize projects and strong problem solving skills
·    good research skills and attention to detail

                is dedicated to creating innovative educational materials that spark young imaginations, instill a sense of wonder and foster a lifelong love of learning. With materials for infants & toddlers through the 6th grade, we help children reach developmental milestones and achieve educational goals—while still having fun! We know that each child is unique, and we strive to develop materials that appeal to children of all interests, backgrounds and abilities. And, of course, all of the products we carry must meet stringent quality & safety standards—so they’re strong enough for daily use in the classroom and safe enough for use by babies and children.

POSITION DESCRIPTION

Administrative Assistant

                is one of the premier manufacturers of educational materials for elementary programs and early childhood organizations around the country. A multi-channel organization with a strong sales division, thriving web business, catalogs and over 55 store locations nationwide,                 has experienced continuous growth since its inception in 1954. We attribute our sustained growth—even during a global recession—to the daily contributions of the remarkable individuals who make up our team.

We are currently searching for an Excel Savvy Administrative Assistant to work onsite at our                 headquarters. Successful candidates will have excellent customer service and must be outcome-oriented. The ability to work in a fast paced environment with strong attention to detail is essential. You will be fully engaged and busy from the first day and we guarantee there will never be a dull moment.

Responsibilities & Requirements
• Ability to juggle multiple projects with superb accuracy
• Strong administrative skills
• Exceptional customer service skills, over the phone and in person, with our customers and internal departments
• Strong sense of urgency and problem solving skills

Qualifications
• Bilingual English/Spanish is preferred
• Must be computer savvy and proficient in Microsoft Excel and Outlook
• Excellent written and verbal communication skills

Salary depends on skills and experience. Family-owned and family-friendly,                 offers a great on-site preschool, 401(k), excellent medical/dental coverage, flexible benefits, plus a generous profit bonus plan, employee discount and casual dress. To apply, please complete an online application at http://               . To learn more about                , visit www.               .com Equal Opportunity/Affirmative Action Employer

Administrative Assistant – HR

                 – Shipping Supply Specialists

                 is a leading North American distributor of shipping, packaging and industrial supplies. Founded in 1980, the family-owned business has experienced continuous growth over the years. Today, we employ over 2,800 bright, career-minded individuals across the U.S., Mexico and Canada.

At                , we’re energetic and passionate about what we do. Because of our continued expansion, we seek qualified candidates who share our vision, values and commitment to superior customer service.

                 seeks an HR Administrative Assistant at its Corporate Headquarters in                .

POSITION RESPONSIBILITIES

• Provide professional administrative support to recruiters.
• Prepare, maintain and manage interview schedules and correspondences.
• Schedule interviews, pre-employment drug tests and submit background checks.
• Review applications and assessments for completeness. Obtain additional information if necessary.
• Attend and assist with job fairs.
• Help prepare weekly reports and other departmental projects as needed.
• Compile and send new hire information to accepted applicants.
• Maintain and file applicant information.

MINIMUM REQUIREMENTS

• Bachelor’s degree.
• 7+ years administrative experience in a corporate setting.
• Experience in a human resources department a plus.
• Detailed oriented with good analytical skills a must.
• Proficient in Microsoft Word, Excel and Access.
• Ability to write, speak and interact clearly and professionally.
• Extremely organized. Strong multi-tasking and time-management skills.
• Can handle sensitive information with the highest degree of integrity and confidentiality.

BENEFITS

• Complete insurance coverage – medical, dental, vision, life.
• 401(k) with company match.
• Generous paid time off.
• Tuition reimbursement.
• 3 bonus programs.

Please visit www.               .com to learn more about our job openings and benefits package.

                a leader in the distributing and merchandising of the highest quality supermarket nonfood is looking for an energetic, conscientious and detail oriented individual who enjoys making a difference, being part of a team and takes pride in their career to work in our fast paced office.

ADMINISTRATIVE ASSISTANT FOR REPLENISHMENT DEPARTMENT

JOB DESCRIPTION/RESPONSIBILITIES:

Provide administrative support for the replenishment department.

— Tracking of inbound freight to ensure the on-time arrival of product, via email, phone and internet.
— Timely follow-up of priority orders and delivery appointments.
— Data entry and file maintenance (new item set-ups, PO tracking comments, and more as needed).
— Generate, maintain and manage reports designed to provide analytical support to the Replenishment and Category management teams.
— Provide additional administrative support for the replenishment team as requested.
— Reviewing/answering emails
— Special Projects as assigned.

REQUIREMENTS/QUALIFICATIONS:

— High School Diploma
— Proficient in MS Office suite, Email, Internet
— The ability to manage multiple staff and work on multiple projects simultaneously.
— Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
— Ability to manage multiple tasks and achieve deadlines under pressure.

We offer attractive, competitive compensation and benefits including, medical, dental, life, STD, paid vacation and personal days, 401k and an EAP program.

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered.

Please send resume and salary requirement to:                
Fax                 or e-mail 

Administrative Assistant –                 

Position Description
The Administrative Assistant will support the                  Market Operations team. You will support the                  Market Manager, Sr. Director of Clinic Operations and the VP of Market Operations for                .

Primary Responsibilities:

• Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing.
• Coordinates and maintains records for staff office space, phones, company credit cards and office keys.
• Creates and modifies various documents using Microsoft Office.
• Maintains Outlook calendar(s) in current and accurate status.
• Coordinates meetings and conference calls as needed or anticipated.
• Coordinates travel arrangements as needed.
• Answer phones promptly and uses good judgment to prioritize the distribution of messages in a timely manner.
• Prepares meeting materials and assists with the development of PowerPoint presentations.
• Responsible for keeping inventory of all office supplies and placing orders for replenishment is needed.
• Records minutes at various meetings and archives them accordingly.
• Performs all other related duties as assigned.

Requirements:

• High school diploma/GED
• 3+ years of administrative support experience with increasing responsibility required
• Microsoft Word: Mail merge and know how to embed documents
• Microsoft Excel: (transferring Word documents to Excel and editing spreadsheets)

Assets:

• Some college coursework or business vocational school education preferred
• Previous experience in a healthcare environment preferred
• Bilingual/Spanish is a plus

Core Competencies:

• Strong attention to detail and excellent organizational skills required.
• Must have the ability to multi-task in a fast paced and deadline driven environment.
• Must be able to maintain professionalism and a positive service attitude at all times.
• Must be able to work Monday to Friday, 8 a.m. to 5 p.m.

                is part of the family of companies that make                  one of the leaders across most major segments of the US health care system.

                 helps nearly 60 million Americans live their lives to the fullest by educating them about their symptoms, conditions and treatments; helping them to navigate the system, finance their health care needs and stay on track with their health goals. No other business touches so many lives in such a positive way. And we do it all with every action focused on our shared values of Integrity, Compassion, Relationships, Innovation & Performance.

At                , you will perform within an innovative culture that’s focused on transformational change in the health care system. You will leverage your skills across a diverse and multi-faceted business. And you will make contributions that will have an impact that’s greater than you’ve ever imagined.

Diversity creates a healthier atmosphere: equal opportunity employer M/F/D/V

                is a drug-free workplace. Candidates are required to pass a drug test before beginning employment. In addition, employees in certain positions are subject to random drug testing.