An applicant is the HR record for a person you are considering for a job opening. The list shows the name, email, opening, and status.

## Open the list

1. In HR, under Recruitment, choose **Job Applicant**.
2. You should see the title Job Applicants, a search box that says Search applicants..., and **New Job Applicant**.
3. Columns are Name, Email, Opening, and Status.

If you have none yet, you should see “No job applicants yet” and “Track candidates through your hiring pipeline.” Choose **New Job Applicant** on that empty state.

## Add an applicant

1. Choose **New Job Applicant**.
2. You should see New Job Applicant, with Applicant Name, Email, Phone, Job Opening, Status, Source, Rating, and Notes.
3. Status is Open, Screening, Interview, Offered, Accepted, Hired, or Rejected. A new applicant starts as Open.
4. Enter Applicant Name and Email, then choose **Create Job Applicant**.
5. You should see “Job Applicant created.” The button changes to **Save**.

## Start onboarding from an applicant

1. Open a saved applicant.
2. Choose **Actions**, then **Start onboarding**.
3. You should land on a new Employee Onboarding record for that applicant.

## Update or remove one

1. Open the row, or choose **Edit** on the row.
2. Change the fields and choose **Save**. You should see “Changes saved.”
3. To remove it, choose **Delete** on the row. The dialog title is Delete Job Applicant, and the message is “Are you sure you want to delete this job applicant? This action cannot be undone.” Confirm **Delete**.

## If something looks wrong

- “Applicant Name, Email are required” means those fields were empty. The applicant is not created.
- “No changes to save” means you chose **Save** without editing.
- “Save failed. Your edits are still here.” The applicant is not updated.
- “Job Applicant not found” with **Back to list** means that applicant is not on this company, or you cannot open it.
- “Could not delete job applicant” means the row is still there.
- **Start onboarding** appears only after the applicant is saved, under **Actions**.

The opening this person is tied to is a [job opening](/hrms/recruitment/job-opening). The later records are [Offers](/hrms/recruitment/job-offer) and [Interviews](/hrms/recruitment/interview).