![PTO report](/files/help/shot-pto.png)

**PTO Report** is the time-off view for payroll and planning. Open **Leaves**, then **PTO Report**. The subtitle says the report is current balances, pending requests, projected availability, and year-to-date usage for payroll and planning.

It is also under **Reports**, in **Time**, with the same description.

## Read the report

1. Set **As of**. The report reloads for that date.
2. Use **Search**. The placeholder is **Employee or leave type**.
3. Read the totals: **Employees**, **Pending requests**, **Available days**, **Pending days**, and **Used this year**.
4. Each row shows **Employee**, **Leave type**, **Available**, **Pending**, **Projected**, and **Used YTD**. The employee line includes the employee number when there is one. An unlimited type shows **Unlimited** in **Available** and **Projected**.

**Available** is the balance as of that date. **Pending** is time in requests that are still waiting. **Projected** is what would remain if those requests are approved. **Used YTD** is the time used since the start of the year.

## Download it

Choose **Download CSV**. The tooltip is **Download payroll-ready CSV**. The file uses the **As of** date on the screen.

## If something looks wrong

If nobody has a policy assignment or an allocation, the page says **No PTO balances found** and **Assign a leave policy or allocate an opening balance to include employees in this report.**

If the download fails, the notice is **Could not download the PTO report**. The table on the screen is unchanged.

A search with no matches shows the same empty page. Clear **Search** to see the full report again.

## Next

Waiting requests behind the **Pending requests** total are listed in [Pending requests](/hrms/leaves/pending-requests).