![Leave ledger](/files/help/shot-pto.png)

**Leave Ledger** is the history of a time-off balance. Each row is one change: time added, time used, time that expired, or time paid out. Open **Leaves**, then **Leave Ledger**.

The columns are **Employee**, **Leave Type**, **Posting Date**, **Type**, and **Days**. Search shows the matching rows.

An empty list says **No leave ledger yet** and **Audit leave credits and debits across your organization.**

## Read a row

**Type** is the kind of change. Rows posted for you use names such as **Leave Allocation**, **Opening Balance**, **Leave Accrual**, **Leave Application**, **Leave Cancellation**, **Leave Encashment**, **Leave Carry Forward**, **Leave Adjustment**, and **Compensatory Leave**.

Open the row to see **Balance After** and **Notes**.

## Record a change

1. Choose **New Leave Ledger Entry**.
2. Fill **Employee**, **Leave Type**, **Posting Date**, **Transaction Type**, and **Days**. **Transaction Type** is **Allocation**, **Application**, **Expiry**, or **Encashment**.
3. Add **Balance After** and **Notes** when you want them on the row.
4. Choose **Create Leave Ledger Entry**.

You should see **Leave Ledger Entry created**. The new row stays on the list.

## If something looks wrong

**Employee**, **Leave Type**, **Posting Date**, **Transaction Type**, and **Days** are required. If one is missing, the entry is not created and the dialog stays open. The notice is **Failed to save**, or it names the missing field.

Days already posted stay on the list. A missing balance on **Time off** means no allocation has been recorded yet. See [See a balance](/hrms/leaves/balances).

## Next

The payroll view of the same balances is [PTO report](/hrms/leaves/pto-report).