A **Leave Application** is a time-off request. An employee sends it from the portal. A manager reviews it on **Approvals**. HR can also create and review it from **Leave Application**.

## Employee: send a request

1. Open **Time off** in the employee portal.
2. Stay on **Leave**. The page subtitle is **Request leave, or tell HR you were on duty or working from home.** Attendance is a separate tab.
3. Under **Balances**, each type shows days left. An unlimited type shows **Unlimited**. If a request is already waiting, you also see pending and projected days. The page says pending requests are not taken off your balance until they are approved.
4. Choose a **Leave type**, a **From** date, and a **To** date. Turn on **Half day** when the first day should count as half. The helper says it counts as 0.5 on the **From** date. Add a **Reason** if you want.
5. Read the line that says how many working days the request uses, and how many days would be left if it is approved.
6. Choose **Request time off**.

You should see **Leave application submitted**. The request appears under **Your requests** with the dates, the type, the number of days, and a status of **Pending**.

**Who's out** lists other people on your team who are out in the next two weeks. When nobody is, it says **Nobody else on your team is out in the next two weeks.**

## If the request does not send

**Request time off** stays off until a leave type and a **From** date are filled in. The caption tells you which one is missing.

A warning on the form also keeps the button off. Common messages:

- **No leave balance yet. Ask HR to allocate leave before you request time off.**
- **No leave types available.**
- **This leave period overlaps with an existing application.**
- **This request has no working days.**
- **Backdated leave requests are not allowed.**
- **Insufficient leave balance**, including the days still available after pending requests.
- **Leave cannot be applied on blocked dates.**
- **This leave type is not included in the employee's assigned policy.**
- **Ask HR to assign your manager or leave approver before requesting time off.**
- **This request is longer than the protected hours still available.**

If the server does not return one of those messages, the notice is **Failed to apply leave**. Nothing is added under **Your requests**.

## Employee: cancel

On **Your requests**, **Cancel** appears while the status is **Pending** or **Approved**. After you choose it, the notice is **Leave request updated**. If that fails, the notice is **Failed to cancel leave** and the status stays as it was.

An approved request that has already started can show **Taken**. A request that has already been paid can show **Consumed**. A denied request shows **Denied**.

## Manager: review on Approvals

**Approvals** is in the employee portal when you review other people's requests. The page says **Requests waiting on you.**

1. Open **Approvals**.
2. Choose **Leave**. The tab includes a count when someone is waiting.
3. A waiting request shows the person, the dates, the type, the days, and the reason. Open **Waiting** and choose **Approved** or **Denied**.

When the person is asking to cancel time that was already approved, the dates say **cancel request**. Open **Waiting** and choose **Cancel leave** or **Keep leave**.

If nobody is waiting, the page says **No leave waiting**, with **Time-off requests that need you will appear here.**

If you do not see **Approvals**, your portal is the employee view only. Ask someone who reviews requests to open **Approvals**.

## HR: Leave Application

Open **Leaves**, then **Leave Application**. The list is titled **Leave Applications**. Columns are **Employee**, **Type**, **Approver**, **Start**, **End**, and **Status**. Search uses **Search leave applications...**

An empty list says **No leave applications yet** and **Submit and review time-off requests when employees need leave.** Choose **New Leave Application** there. The dialog title is **New Leave Application**, and it says you can add the request without leaving the list.

Fill **Employee**, **Leave Type**, **Start Date**, and **End Date**. **Policy**, **Half day**, **Half day date**, **Reason**, and **Leave Approver** are on the same form. **Leave Approver Name** and **Status** are filled in for you. Status starts as **Open**. Choose **Create Leave Application**. You should see **Leave Application created**, and the new row appears on the list.

If a required field is empty, the notice names it and says it is required. The request is not created. If the save fails for another reason, the notice is **Failed to save** and the dialog stays open.

Open a row to edit it. The dialog says **Edit this leave application here.** **Status** stays read-only. Choose **Save** when you change dates or the reason. You should see **Changes saved**. Choosing **Save** with no edits shows **No changes to save**. If the row cannot be loaded, the dialog says **This leave application could not be loaded.**

Approve or deny from the list. While status is **Open**, the row offers **Open**, **Approved**, and **Denied**. The edit dialog keeps **Status** read-only.

- Choosing **Approved** asks **Approve request** and **Approve this leave application?** Confirm with **Approve**.
- Choosing **Denied** asks **Reject request** and **Reject this leave application?** Confirm with **Reject**.

The row then shows **Approved** or **Rejected**. If the decision fails, the notice is **Could not approve this request** or **Could not reject this request**. The status stays **Open**. A more specific message can appear instead:

- **You cannot review your own time-off request.**
- **This leave request cannot move to that status.**
- **This leave has already been paid and cannot be changed.**
- **Insufficient leave balance**, with the days available.

The status stays unchanged when the decision fails.

Status values you can see on this list are **Open**, **Approved**, **Rejected**, **Cancelled**, and **Cancellation Pending**.

## Next

Set the rules that decide which type an employee can request in [Time off policies](/hrms/leaves/leave-policy). Check the days still available in [Time off balances](/hrms/leaves/leave-allocation).