Expenses are separate from pay. A salary slip is not created from an expense claim, and an expense claim is not created from attendance or from a published schedule.

Open **Expense Claims** in the left navigation, then **Expense Claim**. That is the list of claims. HR and the employee use the same screen: the **Employee** on the claim is the person who spent the money.

## What a claim is for

The list is titled **Expense Claims**. An empty list says employees can submit expenses and finance can review and approve them. Columns are **Employee**, **Posting Date**, **Claimed**, and **Status**.

A claim moves through **Draft**, **Submitted**, **Approved** or **Rejected**, and **Paid**.

1. Create the claim, add expense rows, and click **Create Expense Claim**.
2. Click **Submit**.
3. Click **Approve** or **Reject**.
4. After approval, click **Mark Paid** when the reimbursement has been made. **Mark Paid** sets the status to **Paid**. It does not send the money by itself.

You can also start a claim from the employee record. Open the employee, then **Connections**, then **Pay and expenses**, then **Expense claims**, and use **+**. The tooltip says **Add to expense claims**. The new claim already has that employee.

## Advances

An advance is money given before the expense is claimed. It is an **Employee Advance**, not a salary slip.

Open it from **Desktop**, under **Payroll**, **Employee Advance**. Or, on the employee record, open **Connections**, then **Pay and expenses**, then **Advances**, and use **+**. The tooltip says **Add to advances**.

A claim can list advances under **Advances** so a later reimbursement can account for money already paid. See [Advances](/hrms/expenses/employee-advance).

## What you should see

- **Expense Claim** in the **Expense Claims** section of the navigation.
- **Expense Claim** and **Salary Slip** on Desktop among the shortcuts.
- Claims for one person counted on that person’s **Connections** panel.

## What can go wrong

- **Approve** is missing. The claim has not been submitted, or it is already approved, rejected, or paid.
- **Mark Paid** is missing. The claim is not approved yet.
- The claim and payroll are updated in different places. Approving a claim does not generate a salary slip.

How to file one: [Expense claims](/hrms/expenses/expense-claim). Pay is [Pay](/hrms/payroll/overview).