# Managing Your Interview Scorecards

**My Scorecards** provides a centralized view of all interview scorecard submissions that are assigned to you or that you have access to review. Scorecards are structured evaluation forms that interviewers complete after interviewing a candidate, ensuring consistent and fair assessments across your hiring team.

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## Navigating to My Scorecards

![Scorecard activity](/files/flow-scorecards83715f.png)

- **Direct URL:** `/employer/interview-dashboard` (Scorecards tab)
- **Navigation:** Click **Interviews** in the left sidebar, then select the **Scorecards** section.
- **From a candidate profile:** Open any applicant's profile and click the **Scorecards** tab.

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## Understanding Scorecards

A scorecard is a structured evaluation form that an interviewer fills out after meeting with a candidate. Each scorecard includes:

| Component | Description |
|-----------|-------------|
| **Template** | The evaluation criteria template (e.g., "Technical Interview", "Culture Fit") |
| **Interviewer** | The team member assigned to complete the scorecard |
| **Candidate** | The applicant being evaluated |
| **Stage** | The hiring pipeline stage (e.g., Interview, Phone Screening) |
| **Deadline** | When the scorecard must be completed |
| **Overall Score** | A numerical rating (out of 5.0) |
| **Recommendation** | Hire, No Hire, or Maybe |

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## Scorecard Statuses

| Status | Description |
|--------|-------------|
| **Draft** | Scorecard has been created/assigned but not yet submitted |
| **Submitted** | Interviewer has completed and submitted their evaluation |

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## Viewing Scorecards for a Candidate

When viewing a candidate's profile, the **Scorecards** section shows:

### Summary Card

At the top, an aggregated summary displays:
- Total number of submissions
- Completed vs. pending submissions
- Average overall score across all submitted scorecards
- Job information and preferred template

### Tab Filters

Use the tabs to filter submissions:

| Tab | Shows |
|-----|-------|
| **Pending** | Scorecards in draft status awaiting completion |
| **Completed** | Scorecards that have been submitted |
| **All** | Every scorecard regardless of status |

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## Submitting a Scorecard

If a scorecard is assigned to you (indicated by the "Assigned to You" chip), you can complete it:

1. Navigate to the candidate's profile.
2. Click the **Scorecards** tab.
3. Find your pending submission in the **Pending** tab.
4. Click **Submit Scorecard**.
5. Fill out each evaluation criterion with a score (1-5).
6. Provide an overall score and recommendation (Hire / No Hire / Maybe).
7. Add any notes or observations.
8. Click **Submit** to finalize your evaluation.

> **Important:** Once submitted, a scorecard cannot be edited. Review your scores carefully before submitting.

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## Starting a New Scorecard Submission

To create a new scorecard for a candidate:

1. Click the **Start Submission** button.
2. In the dialog that appears:
   - **Select Template** — Choose from your organization's scorecard templates. If the job has a mandatory template, it will be pre-selected and locked.
   - **Self-Deadline (hours)** — Set how many hours you have to complete it (default: 48 hours, max: 720 hours).
3. Click **Start Submission**.

### Mandatory vs. Recommended Templates

- **Mandatory Template:** If the hiring manager has set a required scorecard template for a job, you must use that specific template. The template selector will be disabled.
- **Recommended Template:** If a preferred template is set but not mandatory, you'll see an informational note recommending it, but you can choose a different template.

> **Warning:** Using multiple different templates for the same candidate can skew metrics and create bias. SmoothHiring will display a warning if multiple templates are in use.

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## Viewing Submitted Scorecards

To review a completed scorecard:

1. Find the submission in the **Completed** or **All** tab.
2. Click **View Details**.
3. The preview page shows:
   - All evaluation criteria with scores
   - Overall score (out of 5.0)
   - Recommendation (Hire / No Hire / Maybe)
   - Interviewer details
   - Submission timestamp

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## Comments and Collaboration

Each scorecard submission supports threaded comments for team discussion:

### Adding a Comment

1. Click **Show Comments** (or **Add Comment** if no comments exist) on any submission.
2. Click the **Add Comment** button.
3. Type your comment in the dialog.
4. Click **Add Comment** to post.

### Replying to Comments

1. Expand the comments section on a submission.
2. Click **Reply** on any existing comment.
3. Type your reply and click **Reply** to post.

Comments are visible to all team members who have access to the candidate's profile.

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## Scorecard Reminders

SmoothHiring automatically sends email reminders to interviewers with pending scorecards:

- **Upcoming deadline reminders** — Sent before the deadline expires
- **Overdue reminders** — Sent when a scorecard passes its deadline without being submitted

These reminders include the candidate name, job title, and a direct link to submit the scorecard.

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## Scorecard Templates

Scorecard templates are configured by Admins and Owners under **Settings > Tools & Automation > Scorecard Templates**. Templates define:

- Evaluation categories (e.g., Technical Skills, Communication, Culture Fit)
- Rating scale for each category
- Whether the template is active or inactive
- Which jobs use which templates

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## Best Practices

> **Tip:** Complete scorecards as soon as possible after an interview while your impressions are fresh.

> **Tip:** Use the recommendation field (Hire / No Hire / Maybe) to provide a clear signal to the hiring manager.

> **Tip:** Add comments to highlight specific observations that the score alone doesn't capture, such as notable strengths or concerns.

> **Tip:** If you see the "Multiple Templates" warning, coordinate with your hiring manager to standardize on a single template for fair comparisons.

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## Related Pages

- [Dashboard](/help/getting-started/dashboard) — Quick access to upcoming interviews
- [Calendar](/help/getting-started/calendar) — View scheduled interview times
- [My Analytics](/help/account-team/my-analytics) — See assessment performance metrics
- [Manage Users](/help/account-team/access-levels) — Manage who can create and submit scorecards