# Using Your SmoothHiring Dashboard

Your **Dashboard** is the first thing you see when you log in to SmoothHiring. It provides a comprehensive, real-time overview of your hiring activity, helping you stay on top of candidates, jobs, interviews, and team tasks — all from a single screen.

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## Navigating to the Dashboard- **Direct URL:** `/employer/dashboard`

![Dashboard](/files/flow-dashboard71150d.png)
- **Navigation:** Click your company logo or the **Dashboard** icon in the left sidebar.

After logging in, you are automatically taken to the Dashboard.

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## Dashboard Layout Overview

The Dashboard is organized into distinct widget sections, each designed to surface the most important hiring information at a glance. Below is a breakdown of every widget and what it offers.

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## Welcome Widget

At the top of the Dashboard, the **Welcome Widget** greets you by name with a time-of-day message (Good Morning, Good Afternoon, or Good Evening) based on your configured timezone.

| Element | Description |
|---------|-------------|
| **Profile Avatar** | Displays your profile photo or initials with a colored background |
| **Role Badge** | Shows your current role (Owner, Admin, Recruiter, Hiring Manager, or Observer) |
| **2FA Warning** | If two-step authentication is not enabled, a warning icon appears on your avatar |
| **Applicants Assigned** | A chip showing the count of applicants assigned to you for review |

### Setup Progress Indicators

If your account or company profile is incomplete, progress bars appear:

- **Account Setup Progress** — Tracks completion of your name, email, and timezone. Click the arrow to go directly to **Account Information** settings.
- **Company Setup Progress** — Tracks completion of company name, website, state/province, city, company description, logo, and phone number. Click the arrow to go to **Company Details** settings.

> **Tip:** Complete both setup progress bars to 100% to ensure your job postings display correct company information and your profile is fully configured.

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## Total Applications (Applicant Summary Widget)

This widget provides a snapshot of your hiring pipeline for a specific job.

### How to Use

1. Select a job from the **Select a Job** dropdown (defaults to your most recent active job).
2. View the stage breakdown displayed as icon badges:

| Stage | Description |
|-------|-------------|
| **New** | Candidates who have just applied |
| **Interview** | Candidates in phone screening or interview stage (combined count) |
| **Rejected** | Candidates who have been rejected |
| **Offer** | Candidates who have received an offer |
| **Hired** | Candidates who have been hired |

3. Click the **View** button to navigate directly to the full applicant list for that job.

The **total applications count** is displayed as a green chip at the top of the widget.

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## Job Openings Widget

The **Job Openings** widget shows a quick count of your jobs by status:

| Status | Description |
|--------|-------------|
| **Posted** | Active jobs currently accepting applications |
| **Drafts** | Jobs saved as drafts but not yet published |
| **Expired** | Jobs that have passed their closing date |

Click any status icon to navigate directly to that job list view.

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## Quick Action Tiles

The Quick Action Tiles section provides one-click access to the most common tasks in SmoothHiring. It is organized into tabs:

### Get Started Tab

| Tile | Action |
|------|--------|
| **Post a Job** | Navigate to the job creation wizard |
| **Active Jobs** | View all currently posted jobs |
| **Add Users** | Go to user management settings |
| **Interviews** | Open the interview dashboard |
| **Assessments** | View assessment results and create assessments |
| **Applicants to Review** | Review applicants assigned to you |
| **Calendar** | Open the full calendar view |
| **Settings** | Go to account settings |
| **Help & More** | Access help guides and customer support |

### Tools Tab

| Tile | Action |
|------|--------|
| **Questionnaire Templates** | Create screening questionnaires |
| **Application Confirmation Template** | Set up auto-reply emails |
| **Rejection Templates** | Create professional rejection emails |
| **Interview Templates** | Design interview invitation templates |
| **Auto Reject Criteria** | Configure automatic rejection rules |

### Careers Page Tab

| Tile | Action |
|------|--------|
| **View Your Careers Page** | Preview your public careers page |
| **Customize Careers Page** | Edit branding, logos, and layout |

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## Recent Activity Widget

The **Activity** widget shows a real-time feed of candidate movements through your hiring pipeline for a selected job.

### What It Shows

Each activity entry displays:

- **Timestamp** — Day of week and time the activity occurred
- **Candidate Avatar** — Initials with a color-coded background
- **Activity Message** — A human-readable description (e.g., "John Smith has applied to Software Engineer")
- **Stage Chip** — The candidate's current pipeline stage with a color indicator
- **Open Link** — Click the icon to navigate directly to that candidate's profile

### Activity Messages by Stage

| Stage | Example Message |
|-------|-----------------|
| New | "Jane Doe has applied to Marketing Manager" |
| Reviewed | "Jane Doe has been reviewed" |
| Interview | "Jane Doe is scheduled to be interviewed" |
| Second Interview | "Jane Doe 2nd interview has been scheduled" |
| Offer | "Jane Doe was given an offer for Marketing Manager" |
| Hired | "Jane Doe was hired for Marketing Manager" |
| Phone Screening | "Jane Doe has been scheduled for a phone interview" |
| Rejected | "Jane Doe was rejected from Marketing Manager" |
| Not Qualified | "Jane Doe has been categorized as not qualified" |
| Auto Rejected | "Jane Doe has been auto rejected" |

Activities are sorted by the most recent first, using the stage modification date.

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## Dashboard Calendar Widget

An embedded calendar appears on the Dashboard showing your upcoming interviews and events. This is a compact version of the full [Calendar](/help/getting-started/calendar) feature.

The calendar displays:
- **SmoothHiring interviews** (scheduled, requested, accepted)
- **Google Calendar events** (if connected)
- **Outlook Calendar events** (if connected)

Click the calendar title or navigate to `/employer/calendar` for the full-featured calendar view.

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## Tips for Using the Dashboard Effectively

> **Tip:** Use the job selector dropdowns in the Applicant Summary and Recent Activity widgets to monitor different positions throughout the day.

> **Tip:** If you see the 2FA warning badge on your avatar, navigate to [Password & Security](/help/account-team/security-settings) to enable two-step verification and protect your account.

> **Tip:** The Dashboard automatically refreshes data when you navigate back to it, so you always see the latest information.

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## Related Pages

- [Calendar](/help/getting-started/calendar) — Full calendar view with all integrations
- [My Scorecards](/help/interviews/my-scorecards) — Review scorecards assigned to you
- [Account Information](/help/account-team/account-settings) — Complete your profile setup
- [Company Details](/help/account-team/company-information) — Finish company setup
- [Manage Users](/help/account-team/access-levels) — Add team members
- [My Analytics](/help/account-team/my-analytics) — Detailed hiring metrics and reports